Senior Executive Assistant: Scheduling & Confidentiality

Accelera; Tallahassee (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Accelera in Tallahassee, FL is seeking an experienced Executive Assistant to deliver top-tier administrative support in a dynamic, high-pressure setting. The ideal candidate will manage complex schedules, coordinate travel, and prepare critical documents with discretion and precision.

The role requires 5+ years of relevant experience, strong written and verbal communication, and a proven ability to handle sensitive information while maintaining confidentiality.

Qualifications

• 5+ years in executive support or office management.
• Direct assistance to senior management experience highly valued.
• Meticulous records and precise time management required.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with sound judgment.
• Proficiency in Microsoft Outlook, Word and Excel.

Responsibilities

• Oversee complex executive schedules including travel, meetings, and deadlines.
• Coordinate meetings and events, prepare agendas, gather documents, track action items.
• Draft and refine professional correspondence and reports.
• Serve as primary liaison with government officials, business leaders, and external clients.
• Protect confidential data through rigorous discretion and compliance.
• Monitor projects and tasks to ensure goals are met on time.
• Manage daily office operations including vendor relationships and inventory.
• Identify scheduling bottlenecks and resolve before impacting productivity.
• Provide support for leadership initiatives and various admin tasks as needed.

Skills

Executive support

Time management

Discretion

Written communication

Verbal communication

Relationship management

Tools

MS Office

Job description

Accelera in Tallahassee, FL is seeking an experienced Executive Assistant to deliver top-tier administrative support in a dynamic, high-pressure setting. The ideal candidate will manage complex schedules, coordinate travel, and prepare critical documents with discretion and precision.

The role requires 5+ years of relevant experience, strong written and verbal communication, and a proven ability to handle sensitive information while maintaining confidentiality.