Executive Assistant

Express Employment Professionals - Cincinnati East; Tallahassee (FL); On-site; USD 48,000 - 72,000; Full time

Job summary

The Executive Assistant role in Tallahassee, FL supports senior leadership with high-level administrative tasks, calendar management, travel planning, and preparation of reports and meeting materials. We seek an organized, discreet professional who can anticipate needs, manage multiple priorities, handle confidential information, and communicate effectively with clients and stakeholders.

Ideal candidates bring 5+ years of relevant experience and proficiency with Outlook, Word, and Excel;

Qualifications

• 5+ years of administrative, executive assistant, office management, or operations experience.
• Experience supporting senior executives or organizational leadership preferred.
• Exceptional organization, attention to detail, and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information and exercise sound judgment.
• Proficiency with Microsoft Outlook, Word, Excel, and other office technology.

Responsibilities

• Manage executive calendars, meetings, appointments, travel, and deadlines.
• Coordinate meetings, events, agendas, documents, and follow-up items.
• Prepare professional emails, correspondence, reports, and meeting materials.
• Serve as a professional point of contact for clients, business leaders, government officials, and other stakeholders.
• Handle confidential legal, personnel, financial, and business information with discretion.
• Track projects, assignments, and deadlines to ensure follow-through.
• Assist with day-to-day office operations, vendors, supplies, and administrative needs.
• Support leadership with special projects and other administrative responsibilities as needed.

Skills

Executive support

Calendar management

Discretion

Communication

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Executive Assistant

Location: Tallahassee, FL

We are seeking an experienced Executive Assistant to provide high-level administrative and executive support in a fast-paced professional environment. The ideal candidate is highly organized, discreet, and professional, with the ability to anticipate needs while managing multiple priorities.

Key Responsibilities

• Manage executive calendars, meetings, appointments, travel, and deadlines.
• Coordinate meetings, events, agendas, documents, and follow-up items.
• Prepare professional emails, correspondence, reports, and meeting materials.
• Serve as a professional point of contact for clients, business leaders, government officials, and other stakeholders.
• Handle confidential legal, personnel, financial, and business information with discretion.
• Track projects, assignments, and deadlines to ensure follow-through.
• Assist with day-to-day office operations, vendors, supplies, and administrative needs.
• Anticipate scheduling conflicts and executive needs and resolve issues proactively.Support leadership with special projects and other administrative responsibilities as needed.

Qualifications

• 5+ years of administrative, executive assistant, office management, or operations experience.
• Experience supporting senior executives or organizational leadership preferred.
• Exceptional organization, attention to detail, and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information and exercise sound judgment.
• Proficiency with Microsoft Outlook, Word, Excel, and other office technology.
• Professional, polished, dependable, and comfortable interacting with high-level clients and stakeholders.
• Experience in a law firm, government, professional services, or similar professional environment is a plus.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, genetic information, or disability status.