Executive Assistant

LHH; Tallahassee (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A prominent staffing and consulting firm is seeking a highly organized Executive Assistant to support senior leadership in their Tallahassee office. This role involves managing complex schedules, coordinating communications, and ensuring the smooth operation of day-to-day activities. The ideal candidate thrives in fast-paced environments, demonstrates discretion, and anticipates the needs of executives while maintaining professionalism. Responsibilities include calendar management, meeting coordination, and prepared reports, making this a dynamic and challenging opportunity.

Qualifications

• 3+ years of experience supporting senior leadership or executives.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• High level of professionalism and discretion with confidential information.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Serve as a point of contact between executives and stakeholders.
• Prepare reports, presentations, and correspondence.
• Coordinate and schedule meetings.
• Manage confidential information with discretion.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Overview

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in our Tallahassee office. This role requires a detail-oriented professional who can manage complex schedules, coordinate communications, and ensure day-to-day operations run smoothly. The ideal candidate thrives in a fast-paced environment, demonstrates strong discretion, and can anticipate the needs of executives while maintaining a high level of professionalism.

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
• Serve as a primary point of contact between executives, internal teams, and external stakeholders
• Prepare reports, presentations, and correspondence on behalf of leadership
• Coordinate and schedule meetings, including preparing agendas, materials, and meeting notes
• Manage confidential information with discretion and professionalism
• Assist with project coordination and follow-ups to ensure deadlines and priorities are met
• Organize and maintain files, records, and important documentation
• Support event planning, team meetings, and company initiatives as needed
• Handle expense reports, purchase orders, and other administrative tasks

Qualifications

• 3+ years of experience supporting senior leadership or executives
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills
• High level of professionalism and discretion with confidential information
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and calendar management tools
• Ability to work independently while maintaining strong collaboration with internal teams

Preferred Qualifications

• Experience supporting C-level or senior executives
• Experience coordinating travel and executive-level meetings
• Strong problem-solving and organizational abilities in fast-paced environments