Executive Assistant

Accelera; Tallahassee (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Accelera in Tallahassee, FL is seeking an experienced Executive Assistant to deliver top-tier administrative support in a dynamic, high-pressure setting. The ideal candidate will manage complex schedules, coordinate travel, and prepare critical documents with discretion and precision.

The role requires 5+ years of relevant experience, strong written and verbal communication, and a proven ability to handle sensitive information while maintaining confidentiality.

Qualifications

• 5+ years in executive support or office management.
• Direct assistance to senior management experience highly valued.
• Meticulous records and precise time management required.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with sound judgment.
• Proficiency in Microsoft Outlook, Word and Excel.

Responsibilities

• Oversee complex executive schedules including travel, meetings, and deadlines.
• Coordinate meetings and events, prepare agendas, gather documents, track action items.
• Draft and refine professional correspondence and reports.
• Serve as primary liaison with government officials, business leaders, and external clients.
• Protect confidential data through rigorous discretion and compliance.
• Monitor projects and tasks to ensure goals are met on time.
• Manage daily office operations including vendor relationships and inventory.
• Identify scheduling bottlenecks and resolve before impacting productivity.
• Provide support for leadership initiatives and various admin tasks as needed.

Skills

Executive support

Time management

Discretion

Written communication

Verbal communication

Relationship management

Tools

MS Office

Job description

Our team is looking for a seasoned Executive Assistant capable of delivering top-tier administrative support within a dynamic, high-pressure setting. We require a candidate who demonstrates exceptional organizational skills, maintains strict confidentiality, and possesses the foresight to manage competing priorities effectively.

Location: Tallahassee, FL

Our team is looking for a seasoned Executive Assistant capable of delivering top-tier administrative support within a dynamic, high-pressure setting. We require a candidate who demonstrates exceptional organizational skills, maintains strict confidentiality, and possesses the foresight to manage competing priorities effectively.

Primary Duties

• Oversee complex executive schedules, including travel arrangements, meeting coordination, and critical deadlines.
• Facilitate the organization of meetings and events by preparing agendas, gathering necessary documentation, and tracking action items to ensure team success.
• Draft and refine professional correspondence, detailed reports, and essential meeting documentation.
• Act as a primary liaison to foster positive relationships with government officials, business leaders, and external clients.
• Safeguard sensitive financial, legal, and personnel data by maintaining the highest standards of discretion.
• Monitor ongoing projects and task lists to ensure all organizational goals are met on time.
• Oversee daily office functions, including vendor relationships and supply inventory, to keep operations running smoothly.
• Proactively identify potential scheduling bottlenecks and resolve them before they impact executive productivity.
• Provide dedicated support for leadership initiatives and various administrative tasks as they arise.

Required Qualifications

• A minimum of 5 years of professional experience in office management, operations, or executive support roles.
• A background in providing direct assistance to senior-level management is highly valued.
• Demonstrated ability to maintain meticulous records and manage time with high precision.
• Excellent verbal and written communication capabilities.
• Proven capacity to exercise sound judgment while managing sensitive and private information.
• Advanced technical proficiency in Microsoft Office Suite, specifically Outlook, Word, and Excel.
• A polished and reliable demeanor that allows for seamless interaction with high-profile stakeholders.
• Previous experience working within legal, government, or professional service sectors is considered an asset.

Core competencies include:

• Executive assistant