Senior Executive Assistant & Scheduler (Part-Time)

University of Mississippi Medical Center; Jackson (MS); On-site; USD 25,000 - 39,000; Part time

Job summary

University of Mississippi Medical Center in Jackson seeks an Executive Assistant/Scheduler (Part Time) to provide confidential, high-level administrative support in the Office of the Vice Chancellor. You will collaborate with department members to proactively address organizational needs and communicate with senior leadership, boards, and committees as needed.

The role requires a degree and five years of administrative support experience, strong organizational and communication skills, and

Qualifications

• Degree (Associate or Bachelor) with five (5) years of administrative support experience.

Responsibilities

• Receives and responds to specialized correspondence.
• Reads and analyzes incoming correspondence and reports to determine their significance and plans their distribution.
• Compiles and analyzes various types of complex information for inclusion in reports and presentations using graphical software, spreadsheets, and presentation software.
• Answers telephone calls and resolves complex caller needs within broadly defined guidelines and without managerial oversight.
• Supervises departmental clerical staff and ensures the completion of assigned tasks.
• Works directly with the Vice Chancellor on special projects.
• Prepares agendas and coordinates arrangements, including food service, room scheduling, and material preparation.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Skills

Organizational skills

Communication skills

Discretion/Confidentiality

MS Office proficiency

Healthcare software familiarity

Education

Associate or Bachelor degree

Tools

Microsoft Office

Healthcare management software

Job description

University of Mississippi Medical Center in Jackson seeks an Executive Assistant/Scheduler (Part Time) to provide confidential, high-level administrative support in the Office of the Vice Chancellor. You will collaborate with department members to proactively address organizational needs and communicate with senior leadership, boards, and committees as needed.

The role requires a degree and five years of administrative support experience, strong organizational and communication skills, and