Executive Assistant to Senior Leaders - Integrity & Compliance

University of Mississippi Medical Center; Jackson (MS); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Executive Assistant at the University of Mississippi Medical Center provides high-level administrative support to senior management within the Office of Integrity & Compliance, coordinating communications and scheduling.

Responsibilities include reviewing incoming correspondence, preparing reports with graphs and presentations, managing phones, supervising clerical staff, and assisting with special projects; they coordinate meetings, arrange room logistics and food service.

Qualifications

• Requires a degree (Associate or Bachelor) with four years of administrative support experience.
• Reads and analyzes incoming correspondence and reports to determine significance and plan distribution; responds to correspondence.
• Prepares agendas and coordinates food service, room scheduling and materials for meetings; works directly with senior management on special projects.

Responsibilities

• Reads and analyzes incoming correspondence and reports to determine their significance and plan their distribution. Responds to incoming correspondence.
• Compiles and analyzes various types of complex information for inclusion in reports and/or presentations using graphical software, spreadsheets, and/or presentation software.
• Answers telephones and resolves complex caller needs within broadly-defined guidelines and without managerial oversight.
• Supervises departmental clerical staff and ensures completion of assigned tasks.
• Works directly with senior management on special projects.
• Prepares agendas and makes arrangements to include food service, room scheduling and materials preparation.

Skills

Reading & analysis

Data analysis

Microsoft Office

Executive support

Communication with senior management

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Job description

Executive Assistant at the University of Mississippi Medical Center provides high-level administrative support to senior management within the Office of Integrity & Compliance, coordinating communications and scheduling.

Responsibilities include reviewing incoming correspondence, preparing reports with graphs and presentations, managing phones, supervising clerical staff, and assisting with special projects; they coordinate meetings, arrange room logistics and food service.