Executive Assistant/Scheduler - Office of the Vice Chancellor - Part Time

University of Mississippi Medical Center; Jackson (MS); On-site; USD 25,000 - 39,000; Part time

Job summary

University of Mississippi Medical Center in Jackson seeks an Executive Assistant/Scheduler (Part Time) to provide confidential, high-level administrative support in the Office of the Vice Chancellor. You will collaborate with department members to proactively address organizational needs and communicate with senior leadership, boards, and committees as needed.

The role requires a degree and five years of administrative support experience, strong organizational and communication skills, and

Qualifications

• Degree (Associate or Bachelor) with five (5) years of administrative support experience.

Responsibilities

• Receives and responds to specialized correspondence.
• Reads and analyzes incoming correspondence and reports to determine their significance and plans their distribution.
• Compiles and analyzes various types of complex information for inclusion in reports and presentations using graphical software, spreadsheets, and presentation software.
• Answers telephone calls and resolves complex caller needs within broadly defined guidelines and without managerial oversight.
• Supervises departmental clerical staff and ensures the completion of assigned tasks.
• Works directly with the Vice Chancellor on special projects.
• Prepares agendas and coordinates arrangements, including food service, room scheduling, and material preparation.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Skills

Organizational skills

Communication skills

Discretion/Confidentiality

MS Office proficiency

Healthcare software familiarity

Education

Associate or Bachelor degree

Tools

Microsoft Office

Healthcare management software

Job description

Job Details

Job Requisition ID: R00055405

Job Category: Clerical and Customer Service

Organization: Office of the Vice Chancellor Administration

Location/s: Main Campus Jackson

Job Title: Executive Assistant/Scheduler - Office of the Vice Chancellor - Part Time

Job Summary

Provide confidential, high-level administrative support within the Office of the Vice Chancellor. Collaborate with other department members to proactively address organizational needs. Communicate with senior leadership, boards, and committees as needed.

Education & Experience

Degree (Associate or Bachelor) with five (5) years of administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills & Abilities

• Excellent organizational and time-management skills.


• Strong communication and interpersonal skills.


• Proficiency in using healthcare management software and Microsoft Office Suite.


• Ability to handle sensitive information with confidentiality and professionalism.


• Detail-oriented with the ability to multitask in a fast-paced environment.

Responsibilities

• Receives and responds to specialized correspondence.


• Reads and analyzes incoming correspondence and reports to determine their significance and plans their distribution.


• Compiles and analyzes various types of complex information for inclusion in reports and presentations using graphical software, spreadsheets, and presentation software.


• Answers telephone calls and resolves complex caller needs within broadly defined guidelines and without managerial oversight.


• Supervises departmental clerical staff and ensures the completion of assigned tasks.


• Works directly with the Vice Chancellor on special projects.


• Prepares agendas and coordinates arrangements, including food service, room scheduling, and material preparation.


• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional traveling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 25 pounds, occasional climbing, occasional crawling, occasional crouching/stooping, occasional driving, frequent kneeling, occasional pushing/pulling, constant sitting, frequent standing, occasional twisting, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Employment Details

Time Type: Part time

FLSA Designation/Job Exempt: Yes

Pay Class: Salary

FTE %: 60

Work Shift: Day

Benefits Eligibility: Grant Funded: No

Job Posting Date: 11/11/2026

Job Closing Date (open until filled if no date specified):

Equal Opportunity and Diversity Statement

The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments. UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”). UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on-site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services. With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals. For additional information, please check here: Know Your Rights: Workplace discrimination is illegal (eeoc.gov). In compliance with Section 1557 of the Patient Protection and Affordable Care Act and other federal civil rights laws and to ensure individuals with disabilities and those with limited English proficiency have meaningful access to, have an equal opportunity to participate in and have an equal opportunity to enjoy the benefits of our programs, activities, services and other benefits, UMMC provides the following in a timely manner and free of charge: reasonable modifications to our policies, practices, or procedures for qualified individuals with disabilities when such modifications are necessary to avoid discrimination on the basis of disability; appropriate auxiliary aids and services for individuals with disabilities (including individuals’ companions with disabilities) which may include qualified sign language interpreters and written information in other formats including braille and large print and language assistance services for individuals with limited English proficiency (including individuals’ companions with limited English proficiency) which may include qualified interpreters and information written in other languages.

Benefits at a Glance - University of Mississippi Medical Center

2026 Benefits at a Glance - University of Mississippi Medical Center