Senior Executive Assistant - Sales

Integra Connect; West Palm Beach (FL); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Paid Time Off

401k with employer match

Paid Holidays

Job summary

Integra Connect, LLC seeks a Senior Executive Assistant - Sales to provide high-level executive support to the EVP of Strategic Partnerships in Life Sciences, coordinating client meetings, Zoom recordings, notes, next steps, and Salesforce documentation.

The role requires exceptional calendar, travel, and expense management, and comfort supporting client-facing meetings. Local to West Palm Beach, FL, with in-office presence when the EVP is onsite.

Qualifications

• Bachelor’s Degree in Business, Marketing, Communications, or related field; equivalent experience considered.
• 7+ years supporting a senior executive in EA, strategic EA, business operations, sales support, or client-facing roles.
• Experience with CRM, calendar, travel, expense, Zoom, Microsoft Office, and collaboration tools (Salesforce, Concur, Teams, Zoom, Outlook, Word, Excel, PowerPoint).
• Excellent organization, judgment, time management, and ability to prioritize in a fast-paced environment.
• Strong written and verbal communication with executive presence and client interaction.
• Must be local to West Palm Beach, FL and available to work in-office when the EVP is in the office.
• Occasional after-hours meetings and weekend availability.

Responsibilities

• Provide day-to-day EA support to the EVP, including complex calendar management and meeting follow-up.
• Attend EVP Zoom meetings with clients, confirm recordings, capture notes, track decisions, and document next steps.
• Prepare agendas, briefing documents, Zoom details, materials, and post-meeting summaries for the EVP.
• Own client follow-up after meetings, including recap notes, open items, and Salesforce updates.
• Coordinate cross-functional priorities with Legal, HR, Finance, Operations, Analytics, Product, and other teams.
• Coordinate domestic travel, conference logistics, client meeting schedules, dining, transportation, and expense reporting.
• Attend up to ~10 U.S.-based client or business meetings annually, typically Thu–Sun.

Skills

Executive support

Calendar management

Client meeting coordination

Travel planning

Expense reporting

Zoom meetings

Salesforce

CRM management

Concur

Teams

Outlook

Word

Excel

PowerPoint

Communication

Education

Bachelor's Degree or equivalent

Tools

Salesforce

Concur

Teams

Zoom

Outlook

Word

Excel

PowerPoint

Job description

We are a value-based, precision medicine company specializing in Health IT, real-world data, and digital health solutions for specialty providers, payers, and life sciences companies.Through the provision of technology products and technology-enabled services, along with unmatched clinical expertise, we are able to close gaps in care, improve patient outcomes, generate real-world evidence, and accelerate and augment customer commercial success across the healthcare value chain. We are looking for like-minded individuals committed to making a difference in healthcare. Come join our growing team!

Position Summary:

The Senior Executive Assistant - Sales will provide high-level Executive Assistant support to the EVP of Strategic Partnerships in Life Sciences while also managing client meeting coordination, Zoom recording confirmation, meeting notes, follow-up items, Salesforce documentation, and operational execution. This role requires strong calendar, travel, expense, communication, document, and administrative support skills, along with comfort supporting client-facing meetings. The position must be local to West Palm Beach, FL and will be expected to work in the office when the EVP is in the office.

Responsibilities:

• Provide day-to-day Executive Assistant support to the EVP, including complex calendar management, inbox/communication support, meeting scheduling, prioritization, document preparation, and administrative follow-up.
• Attend EVP Zoom meetings with clients and key stakeholders to confirm meetings are recorded, capture notes, track decisions, and document next steps.
• Prepare agendas, briefing documents, Zoom details, meeting materials, correspondence, presentations, reports, and post-meeting summaries on behalf of the EVP.
• Own client follow-up after meetings, including recap notes, open items, next steps, stakeholder coordination, and Salesforce updates.
• Coordinate cross-functional priorities with Legal, HR, Finance, Operations, Analytics, Product, and other teams to keep work moving and stakeholders aligned.
• Coordinate domestic travel, conference logistics, client meeting schedules, dining, transportation, expense reporting, and related meeting/hospitality needs.
• Attend up to approximately 10 U.S.-based client or business meetings annually, most often Thursday through Sunday.

Qualifications

• Bachelor’s Degree in Business, Marketing, Communications, or a related field preferred. Equivalent work experience will be considered in lieu of degree.
• 7+ years supporting a senior executive in an Executive Assistant, Strategic Executive Assistant, business operations, sales support, or client-facing executive support role.
• Experience with CRM, calendar, travel, expense, Zoom, Microsoft Office, and collaboration tools, including Salesforce, Concur, Teams, Zoom, Outlook, Word, Excel, and PowerPoint.
• Exceptional organization, judgment, time management, attention to detail, and ability to prioritize independently in a fast-paced environment.
• Excellent verbal and written communication skills with strong executive presence and comfort interacting with clients, senior leaders, and internal stakeholders.
• Demonstrated discretion with confidential information and ability to support in-person meeting logistics and hospitality.
• Must be local to West Palm Beach, FL and available to work in the office when the EVP is in the office.
• Availability for occasional after-hours meetings and weekend work.

Integra Connect, LLC provides a comprehensive benefits plan

• Medical/Dental/Vision Insurance beginning the 1st of the month following your date of hire
• Paid Time Off
• 401k with employer match
• Paid Holidays and Floating Holiday

Equal Opportunity Employer

Please note that the deadline for submitting applications is September 30, 2026. All applications must be received by this date to be considered.