Executive Assistant To CEO

Priority VA LLC; Fort Lauderdale (FL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Healthcare benefits

PTO

Disability insurance

401(k) with employer match

Life insurance

Performance-based bonuses

Professional development

Job summary

Priority VA LLC is seeking an experienced Executive Assistant to support the CEO in Fort Lauderdale, FL. This hybrid role requires managing calendars, travel, mail, and high-level communications while safeguarding confidentiality and delivering polished, timely work.

You will prepare analytics, forecasts, and run-rate data for meetings, coordinate personal errands, and drive special projects in partnership with the leadership team.

Qualifications

• Minimum 5 years of Executive Assistant experience supporting Leaders in fast-paced settings.
• Superior judgment, discretion, and ability to handle confidential, financial information.

Responsibilities

• Own a complex calendar while protecting CEO's white space and personal time.
• Manage end-to-end inbox: monitor, route, draft or respond, and flag attention-worthy items.
• Plan domestic and international travel with full itineraries.
• Synthesize large data into concise, usable recommendations.
• Handle personal errands, finances, and executive correspondence confidentially.
• Prepare meeting materials, analytics, forecasts, and run-rate data.
• Lead special projects and collaborate with team on CEO initiatives.

Skills

Calendar management

Inbox management

Travel planning

Research & synthesis

Confidentiality

Communication skills

Proactive ownership

MS Outlook/Teams

AI tools usage

Attention to detail

Tools

Microsoft Outlook

Microsoft Teams

Windows-based tools

Job description

Our Client has built and is currently leading a successful mortgage lending and insurance company. Growing these two companies requires trust, discretion, integrity, and operational excellence. If you are an intuitive career Executive Assistant with a proven track record of supporting high-performing leaders, we want to connect with you!

What our client needs:

• Own a complex calendar while deliberately protecting the CEO’s white space, personal time, and focus
• Manage the inbox end-to-end: monitor, route, draft or respond where appropriate, and flag what truly needs attention
• Research and plan domestic and international travel, to include full itineraries
• Synthesize large amounts of information into narrowed, ready-to-use recommendations
• Handle credit cards, financial information, and executive correspondence responsibly and confidentially
• Handle personal errands and logistics: returns, home support, and dinner-party or event assistance
• Prepare executive meeting materials, including analytics, forecasts, and run-rate data
• Manage special projects and initiatives as assigned by the CEO
• Collaborate with other team members on behalf of the CEO and company initiatives

What does success look like?

You make the CEO’s life better. You are a confident, high-judgment self-starter with excellent communication skills. You create order. You know when and how to inform and escalat with solutions. This CEO will be able to close their laptop on a flight because they know you have things handled. With your collaboration, everyone can work fully in their zone of genius.

Essential Skills and Abilities:

• Previous Executive Assistant experience supporting Leaders in a fast-paced environment where variables change constantly and responsiveness and urgency are critical
• Solutions-oriented with a strong sense of ownership and accountability
• Strong judgment, discretion, and trustworthiness with confidential and financial information
• Ability to work independently, anticipate needs, utilize resources, and act before being asked
• Fluency across Microsoft Outlook, Teams, and other Windows-based tools, plus comfort using AI tools intelligently
• Excellent written and verbal communication skills; error-free, polished correspondence is essential
• Exceptional attention to detail
• Mortgage or financial-services experience is a plus but not required; entrepreneurial backgrounds are preferred
• Ability to travel a few times a year; Passport is required

Compensation Details:

• Salary $80,000-$90,000
• Health Benefits: Medical, Dental, Vision, FSA/HSA
• PTO
• Short-Term Disability and Long-Term Disability
• 401 (k) with a discretionary company match
• Company-paid Life Insurance
• Discretionary, performance-based Bonuses
• Professional Development Opportunities

The role requires at least 5 years of Executive Assistant experience.

LOCATION SPECIFICS.

This is a hybrid position in Fort Lauderdale, FL.

Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you’ve felt unseen or ignored in your career search previously don't worry, we're excited to meet you!