Senior Executive Assistant, EVP of Sales & Partnerships

Integra Connect; West Palm Beach (FL); Presencial; USD 95.000 - 130.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision Insurance

Paid Time Off

401k with employer match

Paid Holidays

Descripción de la vacante

Integra Connect, LLC seeks a Senior Executive Assistant - Sales to provide high-level executive support to the EVP of Strategic Partnerships in Life Sciences, coordinating client meetings, Zoom recordings, notes, next steps, and Salesforce documentation.

The role requires exceptional calendar, travel, and expense management, and comfort supporting client-facing meetings. Local to West Palm Beach, FL, with in-office presence when the EVP is onsite.

Formación

• Bachelor’s Degree in Business, Marketing, Communications, or related field; equivalent experience considered.
• 7+ years supporting a senior executive in EA, strategic EA, business operations, sales support, or client-facing roles.
• Experience with CRM, calendar, travel, expense, Zoom, Microsoft Office, and collaboration tools (Salesforce, Concur, Teams, Zoom, Outlook, Word, Excel, PowerPoint).
• Excellent organization, judgment, time management, and ability to prioritize in a fast-paced environment.
• Strong written and verbal communication with executive presence and client interaction.
• Must be local to West Palm Beach, FL and available to work in-office when the EVP is in the office.
• Occasional after-hours meetings and weekend availability.

Responsabilidades

• Provide day-to-day EA support to the EVP, including complex calendar management and meeting follow-up.
• Attend EVP Zoom meetings with clients, confirm recordings, capture notes, track decisions, and document next steps.
• Prepare agendas, briefing documents, Zoom details, materials, and post-meeting summaries for the EVP.
• Own client follow-up after meetings, including recap notes, open items, and Salesforce updates.
• Coordinate cross-functional priorities with Legal, HR, Finance, Operations, Analytics, Product, and other teams.
• Coordinate domestic travel, conference logistics, client meeting schedules, dining, transportation, and expense reporting.
• Attend up to ~10 U.S.-based client or business meetings annually, typically Thu–Sun.

Conocimientos

Executive support

Calendar management

Client meeting coordination

Travel planning

Expense reporting

Zoom meetings

Salesforce

CRM management

Concur

Teams

Outlook

Word

Excel

PowerPoint

Communication

Educación

Bachelor's Degree or equivalent

Herramientas

Salesforce

Concur

Teams

Zoom

Outlook

Word

Excel

PowerPoint

Descripción del empleo

Integra Connect, LLC seeks a Senior Executive Assistant - Sales to provide high-level executive support to the EVP of Strategic Partnerships in Life Sciences, coordinating client meetings, Zoom recordings, notes, next steps, and Salesforce documentation.

The role requires exceptional calendar, travel, and expense management, and comfort supporting client-facing meetings. Local to West Palm Beach, FL, with in-office presence when the EVP is onsite.