Senior Executive Assistant — Public Sector

BNY; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

BNY is seeking an Executive Assistant to support our Public Sector Client team in Washington, DC. You will manage complex calendars, coordinate travel, and handle confidential administrative tasks to help our executives stay focused on priorities.

The role requires at least five years of senior-level support experience, a bachelor's degree or equivalent, and strong communication skills. Proficiency with Microsoft Office is essential, and you're comfortable working in a fast-paced environment.

Qualifications

• 5 years of experience supporting senior level executives or in a fast-paced support role.
• Bachelor's degree or equivalent experience preferred.
• Excellent communication skills and the ability to build rapport across teams and levels.
• High degree of professionalism, sound judgment and agility in changing schedules.
• Strong organizational skills with a proactive, can-do attitude.
• Proficiency with Microsoft Office including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide administrative and executive support in a fast-paced environment.
• Proactively manage a complex calendar with intention: confirming participants ahead of meetings, verifying locations and video links, ensuring pre-reads and materials are prepared in advance.
• Serve as a gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize executive’s focus on priorities.
• Maintain an extremely detailed calendar, thinking proactively about scheduling needs and prioritizing meeting requests and related logistics.
• Work closely and effectively with the executive to keep them informed of upcoming commitments and responsibilities both professionally and personally.
• Prioritize requests requiring interaction with both internal and external stakeholders to coordinate a variety of meetings.
• Book and coordinate domestic and international travel arrangements including detailed itineraries.
• Prepare and submit expense reports in a timely manner.
• Help coordinate team activities, conferences, events, townhalls, including WebEx conferences and large-scale virtual meetings - often partnering with others, but always taking responsibility for the outcome.
• Support day-to-day needs that keep the executive operating at their best - including coffee runs, lunch is on time between meetings, or managing external commitments.
• Manage both planned and last‑minute requests with discretion and poised execution.
• Bring a growth mindset - comfortable wearing multiple hats, pitching in as needed.

Skills

Executive support

Calendar management

Communication skills

Organizational skills

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Outlook

Word

Excel

PowerPoint

Job description

BNY is seeking an Executive Assistant to support our Public Sector Client team in Washington, DC. You will manage complex calendars, coordinate travel, and handle confidential administrative tasks to help our executives stay focused on priorities.

The role requires at least five years of senior-level support experience, a bachelor's degree or equivalent, and strong communication skills. Proficiency with Microsoft Office is essential, and you're comfortable working in a fast-paced environment.