Executive Assistant, Public Sector: Elite Scheduling

BNY Mellon; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Job summary

BNY Mellon is seeking an Executive Assistant to support the Public Sector Client team in Washington, DC. You will provide administrative and executive support in a fast-paced environment, proactively managing a complex calendar and coordinating travel.

You will serve as a gatekeeper to protect the executive's time, maintain a detailed schedule, prepare materials, and collaborate with internal and external stakeholders to ensure seamless operations.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 5+ years of experience supporting senior level executives or in fast-paced support roles.
• Excellent communication skills and ability to build rapport across teams and levels.
• High degree of professionalism and sound judgment with agility in changing schedules.
• Strong organizational skills and proactive attitude.
• Proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide administrative and executive support in a fast-paced environment.
• Proactively manage a complex calendar, confirm participants, verify locations and video links, and prepare materials in advance.
• Act as a gatekeeper to protect executive time and enhance focus on priorities.
• Maintain an extremely detailed calendar and prioritize meeting requests and logistics.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare and submit expense reports in a timely manner.
• Coordinate team activities, conferences, events, and large virtual meetings (WebEx).
• Support day-to-day needs to keep the executive operating at their best (coffee runs, meals between meetings).
• Manage planned and last-minute requests with discretion and poise.

Skills

Calendar management

Executive support

Communication

Organizational skills

Proactive scheduling

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

BNY Mellon is seeking an Executive Assistant to support the Public Sector Client team in Washington, DC. You will provide administrative and executive support in a fast-paced environment, proactively managing a complex calendar and coordinating travel.

You will serve as a gatekeeper to protect the executive's time, maintain a detailed schedule, prepare materials, and collaborate with internal and external stakeholders to ensure seamless operations.