Sr Executive Assistant

Gray Matters Technology Services LLC; Washington (District of Columbia); On-site; USD 85,000 - 125,000; Full time

Job summary

Gray Matters Technology Services LLC in Washington, DC is seeking a Sr. Executive Assistant to provide high-level support to an executive, manage complex calendars, coordinate occasional travel, and prepare for key meetings.

The role requires proactive, discreet handling of confidential information and seamless liaison across departments. Responsibilities include organizing confidential documents, preparing expense reports, supporting strategic projects, and coordinating events as needed, with

Qualifications

• 10–15 years of executive support experience.
• Ability to handle confidential information and maintain discretion.
• Strong note-taking and meeting prep abilities.
• Experience coordinating cross‑departmental projects and stakeholders.

Responsibilities

• Manage executive calendars and schedule meetings efficiently
• Coordinate travel plans, including itineraries and accommodations
• Prepare materials and coordinate logistics for meetings and events
• Handle incoming communications and prioritize responses
• Maintain and organize confidential documents
• Prepare and submit accurate expense reports
• Support cross‑departmental and strategic projects
• Maintain confidentiality of sensitive information
• Act as liaison between executive and internal/external stakeholders
• Plan and coordinate events as needed

Skills

Executive support

Calendar management

Education

Bachelor's degree

Job description

Job Description

Report to the Associate Commissioner:On-Site Location in Washington - Bonuses plus other incentives.

The Sr. Executive Assistant provides high-level support to an individual executive, managing complex calendars, coordinating occasional travel, and preparing for key meetings. This role demands a proactive approach with some independent decision‑making, ensuring smooth communication and project support across departments while maintaining confidentiality and acting as a liaison with stakeholders. Must be able to handle confidential information, and take extremely accurate notes. Monthly activities report required to supervisory on the project. This is federal government contract position.

Responsibilities

• Manage executive calendars and schedule meetings efficiently
• Coordinate travel plans, including itineraries and accommodations
• Prepare materials and coordinate logistics for meetings and events
• Handle incoming communications and prioritize responses
• Maintain and organize confidential documents
• Prepare and submit accurate expense reports
• Support cross‑departmental and strategic projects
• Maintain confidentiality of sensitive information
• Act as liaison between executive and internal/external stakeholders
• Plan and coordinate events as needed

Required Qualifications

• 10-15 years of executive support experience

Preferred Qualifications

• Bachelor's degree or equivalent experience