Senior Executive Assistant & Project Lead

PCC Portland Community College; United States; On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Group life & long-term disability

Tuition waiver for self/spouse/depend‑

Gym access & cultural events

Paid leave & holidays

PCC Winter Break

Professional development

Job summary

Portland Community College is seeking an experienced executive support professional to manage the VP’s calendar, lead strategic initiatives, and coordinate cross‑functional activities. The role includes budgeting, financial reporting, and ensuring policy compliance across college operations.

The ideal candidate will demonstrate strong communication, discretion with sensitive information, and proficiency with Workday, MS Office, and Google Workspace.

Qualifications

• Associate degree required; degree may be substituted by 4 years of related experience.
• Minimum four years of progressively complex executive support and coordination.
• Strong communication and handling of confidential information.
• Experience with Workday and budget processes preferred.

Responsibilities

• Manages VP calendar, priorities, and communications with minimal direction.
• Coordinates strategic initiatives from inception to completion, tracking milestones.
• Assists in budget development, tracking, and financial reporting for executive leadership.
• Maintains confidential files and records for assigned responsibilities.
• Represents the VP to internal/external partners and oversees office operations.
• Ensures policy management, revising with SMEs and maintaining records.

Skills

Executive support

Project management

Budgeting

Financial reporting

Policy & compliance

Communication

Workday ERP

MS Office

Data analysis

HR coordination

Education

Associate's Degree in Business Administration

Tools

Workday

Microsoft Office

Google Workspace

Job description

Portland Community College is seeking an experienced executive support professional to manage the VP’s calendar, lead strategic initiatives, and coordinate cross‑functional activities. The role includes budgeting, financial reporting, and ensuring policy compliance across college operations.

The ideal candidate will demonstrate strong communication, discretion with sensitive information, and proficiency with Workday, MS Office, and Google Workspace.