Strategic Executive Assistant to VP Admin & CFO

Olympic College; Bremerton (WA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical/vision/dental

Retirement plan (TIAA)

Paid holidays

Tuition waiver

Employee Assistance Program (EAP)

Job summary

Olympic College seeks an Executive Assistant to the VP Admin Services and CFO. This role provides high-level administrative support to the VPAS and CFO, coordinating calendars, communications, travel, meetings, and budget-related tasks within the Administrative Services Office.

The ideal candidate excels in organization, attention to detail, and discretion, handling multiple tasks professionally and ensuring operational efficiency across the Operations, Budget, and Finance departments.

Qualifications

• Bachelor's degree or higher preferred in a relevant field.
• Strong administrative, project management, and coordination skills required.

Responsibilities

• Manage and prioritize VPAS/CFO calendar, coordinate schedules across time zones.
• Triage emails and calls; draft routine communications for VPAS/CFO.
• Coordinate communications between VPAS/CFO and departments, partners, stakeholders.
• Prepare meeting materials, agendas, and minutes; track follow-ups and deadlines.
• Arrange travel logistics and support executive events and institutional activities.
• Process expense reports and assist with basic budgeting for supported areas.

Skills

Calendar management

Executive communication

Discretion & confidentiality

Multi-tasking

Project coordination

Education

Bachelor's degree (preferred)

Tools

SharePoint

Microsoft Office

Job description

Olympic College seeks an Executive Assistant to the VP Admin Services and CFO. This role provides high-level administrative support to the VPAS and CFO, coordinating calendars, communications, travel, meetings, and budget-related tasks within the Administrative Services Office.

The ideal candidate excels in organization, attention to detail, and discretion, handling multiple tasks professionally and ensuring operational efficiency across the Operations, Budget, and Finance departments.