Executive Assistant to VP/COS — Strategic Calendar & Exec Support

California State University; Pomona (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Tuition fee waiver

Job summary

California State University in Pomona seeks an Executive Assistant to the Vice President and Chief of Staff to manage the VP/COS calendar, coordinate high-level meetings with Cabinet and leaders, and prepare briefing materials. You will handle sensitive information, draft confidential correspondence, support committees, and oversee travel arrangements using Concur, contributing to university initiatives.

This on-site role requires strong organization, discretion, and the ability to juggle

Qualifications

• Bachelor's degree or equivalent experience.
• Valid in-state Driver's license.
• 5+ years of progressive admin support incl. HR policy experience.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication; ability to interact diplomatically.

Responsibilities

• Manage VP/COS calendar, prioritize requests and anticipate needs.
• Coordinate high-level meetings with Cabinet and university leaders; manage logistics and agendas.
• Prepare briefing packets, talking points, and correspondence; identify issues needing attention.
• Monitor time-sensitive requests and deadlines; escalate risks as needed.
• Draft confidential executive communications and presentations; ensure accuracy and tone.

Skills

Calendar management

Meeting coordination

Briefing preparation

Policy research

Communication

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Concur

Job description

California State University in Pomona seeks an Executive Assistant to the Vice President and Chief of Staff to manage the VP/COS calendar, coordinate high-level meetings with Cabinet and leaders, and prepare briefing materials. You will handle sensitive information, draft confidential correspondence, support committees, and oversee travel arrangements using Concur, contributing to university initiatives.

This on-site role requires strong organization, discretion, and the ability to juggle