Senior Executive Assistant — Finance & Projects

Portland Community College; Portland (OR); In loco; USD 68.000 - 83.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health, dental, vision coverage

PERS pension plan

Tuition waiver for employee and depend

Gym access and campus recreation

Generous paid leave

Descrizione del lavoro

Portland Community College is seeking an Executive Assistant II to provide high-level administrative support to the Vice President of Finance & Business Services. The role emphasizes strategic calendar management, confidential handling of matters, budget coordination, and cross-department collaboration within PCC.

Responsibilities include managing budgets, preparing presentations, coordinating procurement, and serving as liaison across the college.

Competenze

• Associate's Degree in business administration or related field required.
• Four (4) years of progressively complex executive support and coordination experience required.
• Preferred: project management certification or coursework; ability to work with teams in multiple locations.
• Experience with Workday's core financial functionality (or similar ERP) and budget tracking is a plus.

Mansioni

• Coordinate VP's calendar, priorities, and communications with minimal direction.
• Serve as project manager for assigned projects and facilitate cross-team communication.
• Participate in developing and monitoring budgets, grants, and financial reports.
• Manage information flow to internal staff, external stakeholders, and college leadership.
• Maintain document tracking, take minutes, and track action items with deadlines.
• Support development and monitoring of budgets, grants, and financial reports with Business Services staff.
• Represent the VP to internal and external partners while managing office operations.
• Oversee policy tracking, revisions, and compliance processes.
• Provide travel coordination, procurement, tech support, and executive-level correspondence.

Conoscenze

Executive support

Project management

Financial acumen

Confidentiality and judgment

Communication and liaison

Policy & compliance management

Technical proficiency

Organizational excellence

Collaboration & relationship building

Adaptability & problem-solving

Formazione

Associate's Degree in business administration or related field

Strumenti

Workday ERP system

Microsoft Office Suite

Google Workspace

Descrizione del lavoro

Portland Community College is seeking an Executive Assistant II to provide high-level administrative support to the Vice President of Finance & Business Services. The role emphasizes strategic calendar management, confidential handling of matters, budget coordination, and cross-department collaboration within PCC.

Responsibilities include managing budgets, preparing presentations, coordinating procurement, and serving as liaison across the college.