Executive Assistant

South Puget Sound Community College; Olympia (WA); Hybrid; USD 65,000 - 70,000; Full time

Job summary

South Puget Sound Community College (SPSCC) seeks an Executive Assistant to the President's Office, Public Relations, Human Resources, and IT Divisions. The role provides high-level administrative support, handling confidential matters, scheduling, travel, and calendar management, and coordinating meetings and events.

Qualifications include a high school diploma or equivalent with 3 years of admin experience; proficiency with Microsoft Office 365; and experience budgeting workflows.

Qualifications

• High school diploma or equivalent plus 3 years of admin support experience.
• Proficiency with Microsoft Office 365.
• Experience budgeting workflows and processes.

Responsibilities

• Provide executive-level administrative support to the President's Office and associated divisions, including calendars and travel.
• Manage logistics for executive meetings and retreats, agendas, and materials.
• Oversee budgeting for divisions and advise on purchasing and procedures.
• Serve as the point of contact for internal and external stakeholders and respond to requests.
• Support HR activities, coordinate meetings, events, and surveys as needed.
• Participate in special projects and college-wide committees as assigned.
• Perform other duties as assigned.

Skills

Cross-cultural communication

Flexibility

Microsoft Office 365

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Job description

Executive Assistant

Company: South Puget Sound Community College

Industry: Educational Support Services

Job location: Olympia, WA

Open positions:1

Job details

Pay:$65,000 - $70,000/year

Job types: Full-time

Location type: In person (1 day remotely)

Job Description

About the Position:

South Puget Sound Community College (SPSCC) seeks a highly motivated, qualified individual for the Executive Assistant to the President's Office, Public Relations, Human Relations, and Information Technology Divisions, consistent with the college's mission and goals.

The Executive Assistant handles sensitive and confidential matters, exercising good judgment, tact, and discretion in evaluating situations, solving problems, and making decisions. The position performs a variety of related advanced administrative support functions. Many of the duties and responsibilities are performed independently and with minimal supervision or approval of supervisors

What You'll Do:

Responsibilities and duties of the Executive Assistant to the President's Office, Public Relations, Human Relations, and Information Technology Divisions include, but are not limited to, the following:

Duties:

• Provide executive-level administrative support to the Executive Technology Officer and Executive Human Resources Officer, including maintaining appointment calendars, scheduling meetings, and coordinating travel and registrations.
• Manage logistics of executive team meetings and retreats, including building agendas, gathering supporting materials, managing calendar invitations, and coordinating locations.
• Managing budgets for the Public Relations and Human Resources divisions, including managing multiple purchasing cards, evaluating costs and coordinating purchases, participating in annual budget preparations, and guiding departmental staff on purchasing and other administrative practices and procedures.
• Serving as the point of contact for internal and external customers and routing or responding to requests and inquiries.
• Providing additional administrative support for the Human Resources division including coordinating and supporting recurring meetings with bargaining units, supporting special events such as trainings and wellness events, completing administrative tasks such as filing, scanning, and archiving, maintaining college-wide data sets including organizational charts and anniversary list, and coordinating delivery and participation in employee surveys.
• Completing or assisting with special projects, special events, and emerging initiatives as assigned.
• Serving as a member and/or recorder of designated college-wide committees, councils, and task forces.
• Performing other duties as assigned.

Qualifications You Possess:

Minimum Qualifications:

• High school diploma or equivalent AND three years of increasingly responsible administrative support experience. Degree may substitute for up to 2 years of experience.
• Demonstrated proficiency utilizing various software applications, including Microsoft Office 365 programs.
• Demonstrated ability to manage budgeting workflows and processes.

Demonstrated experience or participation with persons from diverse backgrounds and a commitment to an inclusive and equitable working/learning environment.

• Cross-cultural communication -- Verbal and nonverbal communication skills in interaction with those who are culturally different from oneself.
• Flexibility -- The ability to respond and adapt to new and changing situations.

Preferred Qualifications:

• Knowledge of state government organization and administrative procedures.
• Experience with developing and managing government contracts.
• Experience working in a complex digital environment with modern toolsets.

Experience:2-5 years