Senior Executive Assistant, Physician Group (Hybrid)

University of California - San Diego Medical Centers; San Diego (CA); Hybrid; USD 82,000 - 120,000; Full time

Job summary

UC San Diego Health is seeking an experienced executive administrative professional to support senior leadership in a hybrid role, combining on-site work in San Diego with remote duties. The position involves coordinating communications, managing calendars, and handling sensitive information with discretion.

Responsibilities include overseeing high-stakes projects, facilitating interactions across organizational levels, and ensuring timely, accurate reporting and organization-wide support.

Qualifications

• Seven years of related experience, OR a Bachelor's degree in related area plus three years of executive-level administrative experience or equivalent.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including Excel, PowerPoint, Visio/Lucid, Word.

Responsibilities

• Provide timely and highly organized administrative oversight for executives.
• Coordinate communications and pertinent data among subordinate management staff.
• Oversee special projects or assignments that are highly sensitive or complex.
• Handle scheduling and calendar management.
• Maintain confidentiality and handle sensitive information.

Skills

Executive support

Calendar management

Professional communication

Confidentiality

Interpersonal skills

Organizational skills

Problem solving

Education

Bachelor's degree or higher in related area

Tools

Excel

PowerPoint

Visio/Lucid

Word

Job description

UC San Diego Health is seeking an experienced executive administrative professional to support senior leadership in a hybrid role, combining on-site work in San Diego with remote duties. The position involves coordinating communications, managing calendars, and handling sensitive information with discretion.

Responsibilities include overseeing high-stakes projects, facilitating interactions across organizational levels, and ensuring timely, accurate reporting and organization-wide support.