Executive Assistant III, Physician Group - Hybrid - 141702

University of California San Diego; San Diego (CA); Hybrid; USD 5,425,000 - 7,902,000; Full time

Job summary

UC San Diego Health’s Physician Group seeks an Executive Assistant III to support high-level executives with complex administrative tasks. The role includes calendar management, communications coordination, and handling sensitive information across multiple departments, with a flexible hybrid on-site and remote schedule in San Diego, CA.

The position requires extensive experience, strong communication, confidentiality, and the ability to prioritize under pressure, plus proficiency in MS Office

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

Responsibilities

• Provide highly organized administrative oversight for executives and coordinate communications among a group of the executive's subordinate management staff.
• Perform and/or oversee special projects or assignments that are highly sensitive or complex in nature requiring independence and initiative.
• Handle details and oversee work of a highly confidential and critical nature to support the executive on matters of significance.
• Responsible for scheduling and calendar management.
• Other duties as assigned.

Skills

Executive support

Calendar management

Communication

Confidentiality

MS Office

Problem solving

Interpersonal skills

Organizational skills

Emotional intelligence

Education

Bachelor's degree in related area

Tools

Excel

PowerPoint

Visio/Lucid

Word

Job description

Payroll Title: EXEC AST 3 CX CEH

Department: FAC PRAC ADMINISTRATION

Hiring Pay Scale: $39.38 - $57.36 / Hour

Worksite: Lightwave Avenue

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#141702 Executive Assistant III, Physician Group - Hybrid

Filing Deadline: Wed 10/14/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/5/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes on-site work on Lightwave Avenue in San Diego, CA and remote.

DESCRIPTION

The Physician Group is the Ambulatory arm of UC San Diego Health. It includes the clinical, financial, and operational performance of outpatient care services. Working with leaders from experience, compliance, quality, and strategy and finance, the Physician Group ensures that ambulatory operations meet the needs and requirements of patients, physicians, staff and the community. Excellent performance is assured by managing access, quality, finance, and service-oriented goals in over 100 clinics and 1,600 team members. Involves providing timely and highly organized administrative oversight for executives, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Responsible for scheduling and calendar management. Other duties as assigned.

While not required, a cover letter is highly recommended when applying to this position.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

PREFERRED QUALIFICATIONS

• Healthcare experience.
• Complex Scheduling.
• Event Planning.
• Process Improvement training - yellow belt equivalent.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $82,225 - $119,768 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.38 - $57.36

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace