Executive Administrative Specialist — Hybrid

Duke Careers; Durham (NC); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Duke Health is seeking an Administrative Assistant to provide high-level support to senior leaders in a hybrid work setting. The role involves managing complex calendars, coordinating meetings, and preparing materials with discretion for confidential information.

The position emphasizes collaboration with the Internal Support Team, strong MS Office and SAP skills, and the ability to handle fast-paced priorities while maintaining professional standards.

Qualifications

• High school diploma or equivalent with five years of progressively complex administrative support experience
• Two years of postsecondary education with three years of relevant experience
• Equivalent combination of education and experience

Responsibilities

• Provide high-level administrative support to a department or group of senior leaders.
• Manage multiple executive-level priorities and confidential information.
• Coordinate complex calendars and schedule meetings, including room reservations.
• Arrange catering and on-site meeting logistics as needed.
• Prepare agendas, minutes, and formal correspondence for internal and external distribution.
• Develop advanced presentation materials and documents for reporting and meetings.

Skills

Executive support

Calendar management

Communication

Prioritization

Attention to detail

Education

High school diploma or equivalent

Postsecondary education with experience

Tools

SAP

Outlook

Excel

PowerPoint

Job description

Duke Health is seeking an Administrative Assistant to provide high-level support to senior leaders in a hybrid work setting. The role involves managing complex calendars, coordinating meetings, and preparing materials with discretion for confidential information.

The position emphasizes collaboration with the Internal Support Team, strong MS Office and SAP skills, and the ability to handle fast-paced priorities while maintaining professional standards.