Executive Assistant & Office Ops Lead | Hybrid San Diego

Contineum Therapeutics; San Diego (CA); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

90% employer-covered benefits

Flexible PTO

Generous holiday schedule

Job summary

Contineum Therapeutics, based in San Diego, CA, seeks an Executive Assistant to support the CEO and senior leadership in a hybrid four-days-in-office setup. The role combines high-level administrative duties with day-to-day office operations.

You will manage calendars, coordinate board and committee meetings, arrange travel, and help improve administrative processes while handling confidential information with discretion. This is a full-time exempt position with competitive compensation.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 5+ years supporting senior leadership (including 2+ years at the C-suite level) required; 8+ years preferred.
• Experience in biotech/life sciences or pharmaceutical setting is preferred.
• Experience with MS 365, Zoom, DocuSign, and Concur; NetSuite a plus.
• Experience supporting a Board of Directors is a plus.
• Proactive, with strong written and verbal communication skills.
• Ability to lift up to 25 pounds.

Responsibilities

• Maintain executive calendars, anticipate scheduling conflicts, and schedule appointments and calls.
• Coordinate Board of Directors and committee meeting logistics, including materials preparation and delivery.
• Arrange company, department, and group meetings with agendas and follow-up actions.
• Plan meetings and prepare agendas; follow up on action items.
• Manage signature workflows and expense reports.
• Support domestic and international travel coordination.
• Support office operations: reception, kitchen, mail, and supplies.
• Onboard new employees and help standardize administrative procedures.
• Communicate professionally and handle confidential information.
• Lift up to 25 pounds.

Skills

Calendar management

Travel coordination

Executive support

Communications

Discretion & confidentiality

Office operations

Board meeting coordination

Vendor & visitor coordination

Problem solving

Project planning

Education

Bachelor’s degree or equivalent combination of experience and education

Tools

Microsoft 365

Zoom

DocuSign

Concur

NetSuite

Job description

Contineum Therapeutics, based in San Diego, CA, seeks an Executive Assistant to support the CEO and senior leadership in a hybrid four-days-in-office setup. The role combines high-level administrative duties with day-to-day office operations.

You will manage calendars, coordinate board and committee meetings, arrange travel, and help improve administrative processes while handling confidential information with discretion. This is a full-time exempt position with competitive compensation.