Hybrid Executive Assistant III, Physician Group

University of California San Diego; San Diego (CA); Hybrid; USD 5,425,000 - 7,902,000; Full time

Job summary

UC San Diego Health’s Physician Group seeks an Executive Assistant III to support high-level executives with complex administrative tasks. The role includes calendar management, communications coordination, and handling sensitive information across multiple departments, with a flexible hybrid on-site and remote schedule in San Diego, CA.

The position requires extensive experience, strong communication, confidentiality, and the ability to prioritize under pressure, plus proficiency in MS Office

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

Responsibilities

• Provide highly organized administrative oversight for executives and coordinate communications among a group of the executive's subordinate management staff.
• Perform and/or oversee special projects or assignments that are highly sensitive or complex in nature requiring independence and initiative.
• Handle details and oversee work of a highly confidential and critical nature to support the executive on matters of significance.
• Responsible for scheduling and calendar management.
• Other duties as assigned.

Skills

Executive support

Calendar management

Communication

Confidentiality

MS Office

Problem solving

Interpersonal skills

Organizational skills

Emotional intelligence

Education

Bachelor's degree in related area

Tools

Excel

PowerPoint

Visio/Lucid

Word

Job description

UC San Diego Health’s Physician Group seeks an Executive Assistant III to support high-level executives with complex administrative tasks. The role includes calendar management, communications coordination, and handling sensitive information across multiple departments, with a flexible hybrid on-site and remote schedule in San Diego, CA.

The position requires extensive experience, strong communication, confidentiality, and the ability to prioritize under pressure, plus proficiency in MS Office