Senior Executive Assistant - Physician Group (Hybrid)

UC San Diego; San Diego (CA); Hybrid; USD 82,000 - 120,000; Full time

Job summary

UC San Diego Health's Physician Group seeks an experienced executive administrator to oversee complex calendaring, communications, and high-level scheduling for a senior leader. You will manage confidential information, coordinate cross‑functional projects, and prepare data and reports for executives with independence and initiative.

Hybrid position requiring on-site work at Lightwave Avenue in San Diego, CA with remote options; a cover letter is encouraged.

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e-mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

Responsibilities

• Provides timely and highly organized administrative oversight for executives, including coordinating communications and pertinent data among subordinate management staff.
• Handles scheduling and calendar management for senior leaders.
• Oversees special projects or assignments that are highly sensitive or complex in nature.
• Maintains confidentiality and exercises sound judgment in handling sensitive information.
• Works with cross-functional teams to align activities with organizational goals.

Skills

Executive support

Calendar management

Communications

Confidentiality

Organizational skills

Education

Bachelor's degree in related area

Tools

Excel

PowerPoint

Visio

Word

Job description

UC San Diego Health's Physician Group seeks an experienced executive administrator to oversee complex calendaring, communications, and high-level scheduling for a senior leader. You will manage confidential information, coordinate cross‑functional projects, and prepare data and reports for executives with independence and initiative.

Hybrid position requiring on-site work at Lightwave Avenue in San Diego, CA with remote options; a cover letter is encouraged.