Executive Assistant III, Physician Group - Hybrid - 141702

UC San Diego; San Diego (CA); Hybrid; USD 82,000 - 120,000; Full time

Job summary

UC San Diego Health's Physician Group seeks an experienced executive administrator to oversee complex calendaring, communications, and high-level scheduling for a senior leader. You will manage confidential information, coordinate cross‑functional projects, and prepare data and reports for executives with independence and initiative.

Hybrid position requiring on-site work at Lightwave Avenue in San Diego, CA with remote options; a cover letter is encouraged.

Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e-mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

Responsibilities

• Provides timely and highly organized administrative oversight for executives, including coordinating communications and pertinent data among subordinate management staff.
• Handles scheduling and calendar management for senior leaders.
• Oversees special projects or assignments that are highly sensitive or complex in nature.
• Maintains confidentiality and exercises sound judgment in handling sensitive information.
• Works with cross-functional teams to align activities with organizational goals.

Skills

Executive support

Calendar management

Communications

Confidentiality

Organizational skills

Education

Bachelor's degree in related area

Tools

Excel

PowerPoint

Visio

Word

Job description

UCSD Layoff from Career Appointment: Apply by 10/5/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes on-site work on Lightwave Avenue in San Diego, CA and remote.

DESCRIPTION

The Physician Group is the Ambulatory arm of UC San Diego Health. It includes the clinical, financial, and operational performance of outpatient care services. Working with leaders from experience, compliance, quality, and strategy and finance, the Physician Group ensures that ambulatory operations meet the needs and requirements of patients, physicians, staff and the community. Excellent performance is assured by managing access, quality, finance, and service-oriented goals in over 100 clinics and 1,600 team members.Involves providing timely and highly organized administrative oversight for executives, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Responsible for scheduling and calendar management. Other duties as assigned.

While not required, a cover letter is highly recommended when applying to this position.

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of Executive level administrative experience or equivalent relevant experience.
• Professional level experience providing complex administrative support to a high-level executive.
• Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility.
• Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to present a positive impression in person, on the telephone and through e-mail.
• Organize tasks, prioritize and work effectively in an environment with multiple interruptions, while maintaining an organized work space.
• Demonstrated ability to maintain confidentiality and sound judgment when handling sensitive information.
• Demonstrated technical proficiency, including but not limited to Excel, PowerPoint, Visio/Lucid, Word, etc.
• Ability to anticipate executive's needs, solve problems independently, and clear roadblocks before they arise.
• Demonstrated emotional intelligence skills with strong situational awareness and adaptability to manage shifting priorities under high pressure.

PREFERRED QUALIFICATIONS

• Healthcare experience.
• Complex Scheduling.
• Event Planning.
• Process Improvement training - yellow belt equivalent.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $82,225 - $119,768 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.38 - $57.36

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).