Senior Executive Assistant: Strategic Executive Support

Exelixis Inc; Alameda (CA); Vor Ort; USD 98.000 - 140.000; Vollzeit

Benefits dieser Stelle

401k plan

Medical insurance

Dental insurance

Vision coverage

Life and disability insurance

Flexible spending accounts

Discretionary annual bonus

Stock purchase plan

Paid vacation

Paid holidays

Sick days

Zusammenfassung

Exelixis Inc in Alameda, CA seeks an experienced Administrative Specialist to manage the day-to-day administrative functions within the Business Unit, ensuring smooth operations and alignment with corporate goals.

You will support executives, maintain calendars, arrange travel, prepare reports, and handle confidential correspondence, while improving processes and coordinating events. The role offers comprehensive benefits and a fast-paced biotech environment.

Qualifikationen

• Bachelor's degree from a four-year college or university with at least 3 years related experience.
• Equivalent combination of education and experience.
• A minimum of 7 years prior clerical and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone, etc.

Aufgaben

• Provides expert administrative support in a variety of complex, confidential, and critical administrative and organizational tasks.
• Works with the Executive Administration team to ensure executives are aligned with corporate goals, culture and values.
• Maintains calendars, schedules appointments, makes travel arrangements; prepares reimbursement and expense reports; handles confidential business transactions.
• Drafts letters, documents, and reports using word processing and spreadsheet software; collects and analyzes information.
• Coordinates special events and office functions and manages conference logistics.
• Supports vendor purchase order and invoice processing with AP/Purchasing.
• Maintains filing systems, copies and faxes; distributes templated executive emails to internal lists.

Kenntnisse

Executive support

Calendar management

Travel arrangements

Document drafting

Stakeholder communication

Microsoft Word

Microsoft Excel

PowerPoint

Outlook Express

Typing speed 85 wpm

Ausbildung

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook Express

Jobbeschreibung

Exelixis Inc in Alameda, CA seeks an experienced Administrative Specialist to manage the day-to-day administrative functions within the Business Unit, ensuring smooth operations and alignment with corporate goals.

You will support executives, maintain calendars, arrange travel, prepare reports, and handle confidential correspondence, while improving processes and coordinating events. The role offers comprehensive benefits and a fast-paced biotech environment.