Senior Executive Assistant to Executives | Strategic Admin

Exelixi; Alameda (CA); On-site; USD 98,000 - 140,000; Full time

Benefits offered by this job

401k plan with company contributions

Comprehensive medical/dental/vision

Discretionary annual bonus

Job summary

Exelixis is seeking an experienced executive assistant to manage complex calendars, travel, and confidential communications for senior leaders. You will draft executive correspondence, screen inquiries, and coordinate meetings in a fast-paced environment.

Ideal candidates have a Bachelor’s degree with 7+ years of clerical/administrative experience, excellent MS Office skills, and a proven ability to handle sensitive information with professionalism and discretion.

Qualifications

• Bachelor's degree plus 3+ years related experience, or equivalent combination of education and experience.
• 7+ years administrative experience supporting executives in fast-paced environments.
• Strong attention to detail and ability to manage multiple tasks with high accuracy.

Responsibilities

• Provide expert administrative support for executives and confidential projects.
• Maintain calendars, schedule appointments, and arrange travel; prepare reimbursements.
• Screen calls, draft letters, and route confidential correspondence.
• Coordinate conference logistics and special events as needed.
• Assist with vendorPO processing and invoice handling with AP/Purchasing.

Skills

Executive support

Calendar management

MS Office suite

Travel coordination

Typing 85+ wpm

Project management

Confidential handling

Communication

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook Express

Internet

Job description

Exelixis is seeking an experienced executive assistant to manage complex calendars, travel, and confidential communications for senior leaders. You will draft executive correspondence, screen inquiries, and coordinate meetings in a fast-paced environment.

Ideal candidates have a Bachelor’s degree with 7+ years of clerical/administrative experience, excellent MS Office skills, and a proven ability to handle sensitive information with professionalism and discretion.