Senior Executive Assistant to Executives

Exelixis; Alameda (CA); On-site; USD 98,000 - 140,000; Full time

Benefits offered by this job

401k with company contributions

Health, dental, vision insurance

Stock purchase plan

Bonuses and benefits

Job summary

Exelixis seeks an experienced Administrative Associate to handle enterprise-level administrative tasks for the Business Unit. You will support executives, manage schedules, travel, and expense reports, and draft complex documents with strong confidentiality.

This role partners with Commercial to meet high-level administrative needs. The ideal candidate brings 7+ years of clerical experience, a BA/BS, advanced MS Office skills, and the ability to handle confidential information with discretion

Qualifications

• Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum of 3 years related experience; or equivalent.
• Minimum of 7 years clerical and administrative experience including logistics, typing, editing, distributing information, filing, telephone, etc.

Responsibilities

• Provides expert administrative support in complex, confidential tasks.
• Partners with Executive Administration to align with corporate goals, culture, and values.
• Manages calendars, travel, reimbursements, and expense reports.
• Drafts letters, documents, and reports using Word and Excel; routes communications.
• Coordinates conference logistics, venues, hotels, registrations, and rooms.
• Supports vendor PO and invoice processing with AP/Purchasing.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Communication skills

Time management

Typing 85+ wpm

Education

Bachelor's degree

3+ years related experience

Job description

Exelixis seeks an experienced Administrative Associate to handle enterprise-level administrative tasks for the Business Unit. You will support executives, manage schedules, travel, and expense reports, and draft complex documents with strong confidentiality.

This role partners with Commercial to meet high-level administrative needs. The ideal candidate brings 7+ years of clerical experience, a BA/BS, advanced MS Office skills, and the ability to handle confidential information with discretion