Senior Executive Assistant & Operations Partner Support

Launching Point; Pittsburgh (Allegheny County); Presencial; USD 55.000 - 85.000; Jornada completa

Descripción de la vacante

Launching Point, a growing investment firm, seeks a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations. The role is highly visible, requiring proactive handling of calendars, travel, reports, and correspondence in a fast-paced environment.

The ideal candidate has 6+ years of administrative experience, exceptional organization, strong communication, and discretion.

Formación

• 6+ years of administrative, executive assistant, or comparable experience.
• Experience supporting senior-level executives or leadership teams.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.

Responsabilidades

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate recurring and ad hoc meetings, including scheduling, preparation and distribution of materials, catering, and other meeting logistics.
• Help ensure conference rooms, common areas, and office supplies are appropriately maintained and stocked.
• Coordinate incoming supplies, deliveries, and other office-related needs.
• Provide reception coverage and assist with general administrative and clerical responsibilities as needed.
• Coordinate travel schedules and prepare comprehensive itineraries for senior team members.
• Assist with expense reporting and reconciliation, including serving as backup for recurring expense-reporting responsibilities.
• Maintain accurate documentation related to travel and business expenses.
• Assist with CRM administration, data maintenance, and related business development activities.
• Support onboarding initiatives and internal communications.
• Assist with the preparation and distribution of internal newsletters and other firm communications.
• Provide administrative support for special projects and business development initiatives.
• Coordinate important mailings, including certified correspondence, tax-related filings, distributions, and notifications.
• Maintain organized records and ensure time-sensitive materials are processed accurately.
• Support operational and strategic initiatives designed to improve efficiency across the organization.
• Take ownership of special projects and additional responsibilities as business needs evolve.

Conocimientos

Calendar management

Executive support

Communication

Multitasking

Relationship building

Discretion & confidentiality

Travel coordination

Office administration

Herramientas

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Descripción del empleo

Launching Point, a growing investment firm, seeks a Senior Administrative Assistant to support senior leadership and oversee day-to-day operations. The role is highly visible, requiring proactive handling of calendars, travel, reports, and correspondence in a fast-paced environment.

The ideal candidate has 6+ years of administrative experience, exceptional organization, strong communication, and discretion.