Senior Executive Assistant & Operations Partner

BMO; San Francisco (CA); On-site; USD 69,000 - 128,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Financial Group seeks an experienced administrator to provide executive support and lead cross-functional programs across a large, diverse team. You will optimize administrative processes, manage complex calendars, prepare reports and dashboards, and drive cost-saving initiatives while ensuring compliance with risk and policy standards.

You will partner with executives and stakeholders to deliver on strategic priorities, coordinate events, and maintain documentation and communications across

Qualifications

• Typically between 8+ years of relevant experience with a minimum 2 years of experience managing other administration staff, as applicable; post-secondary degree in related field of study.
• Technical proficiency gained through education and/or business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.
• Data driven decision making - In-depth.

Responsibilities

• Establishes administrative support and reception best practices.
• Identifies, develops, and implements cost saving opportunities.
• Provides subject matter expertise for assigned initiatives.
• Builds relationships with internal/external stakeholders.
• Breaks down strategic problems and analyzes data to provide insights.
• Gathers and formats data into regular and ad-hoc reports and dashboards.
• Leads the planning, coordinating and implementing department events.
• Develops and executes change management plans and initiatives.
• Provides senior administrative and operational support to executives.
• Manages day-to-day functions of an administrative team.
• Handles confidential communications and documents for the Executive.
• Tracks and distributes recognition awards.
• Resolves escalated issues.
• Executes administrative programs with quality.
• Manages calendars and meeting logistics.
• Maintains filing systems for reports and documents.
• Supports messaging and communications.
• Dispatches communications and answers central phone line.
• Processes invoices and tracks expenses.
• Makes travel arrangements.
• Liaises with vendors and coordinates premises matters.
• Maintains supplies inventory.
• Coordinates vacations and staffing schedules.
• Coordinates staff training.
• Collaborates to deliver business objectives.
• Organizes work information.
• Focus on business within BMO; broader enterprise focus possible.
• Exercises judgment to diagnose and solve problems within rules.
• Works independently on complex tasks.
• Broader accountabilities may be assigned.
• Takes measured risks within Risk Management Framework.

Skills

Administrative leadership

Data analysis

Verbal & written communication

Collaboration

Analytical thinking

Influence skills

Data-driven decision making

Education

Post-secondary degree in related field

Job description

BMO Financial Group seeks an experienced administrator to provide executive support and lead cross-functional programs across a large, diverse team. You will optimize administrative processes, manage complex calendars, prepare reports and dashboards, and drive cost-saving initiatives while ensuring compliance with risk and policy standards.

You will partner with executives and stakeholders to deliver on strategic priorities, coordinate events, and maintain documentation and communications across