Executive Assistant & Office Ops Lead, Healthcare

Ultimate Staffing Services; Monterey (CA); On-site; USD 100,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

HSA and 401(k)

PTO and paid holidays

Direct partnership with executive领导

Job summary

Ultimate Staffing Services in Monterey, CA seeks an experienced Support Executive Leader to partner with executive leadership and oversee office operations while assisting HR administration. This highly visible role requires proactivity, discretion, and a passion for improving processes.

You'll manage calendars, prepare materials, coordinate onboarding, process I-9s and E-Verify, and help keep credentialing, insurance, and compliance records organized in a HIPAA-conscious environment.

Qualifications

• Experience supporting executives or office operations.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Detail-oriented with reliable follow-through.

Responsibilities

• Support executive leadership with calendar management, meetings, and communications.
• Prepare presentations, reports, and meeting materials.
• Track priorities, deadlines, and follow-ups.
• Manage daily office operations and workflows.
• Coordinate onboarding activities and HR documentation.
• Process I-9s and E-Verify requirements.
• Track licensing, credentialing, insurance, and compliance records.
• Maintain organized files and office resources.
• Support internal communications and scheduling.
• Identify process improvements and efficiency opportunities.

Skills

Executive support

Office management

HR administration

Communication

Discretion

Education

Bachelor's degree

Tools

Microsoft 365

Job description

Ultimate Staffing Services in Monterey, CA seeks an experienced Support Executive Leader to partner with executive leadership and oversee office operations while assisting HR administration. This highly visible role requires proactivity, discretion, and a passion for improving processes.

You'll manage calendars, prepare materials, coordinate onboarding, process I-9s and E-Verify, and help keep credentialing, insurance, and compliance records organized in a HIPAA-conscious environment.