Senior Executive Assistant & Operations Lead

Empire State Development, LLC; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Job summary

Empire State Development, LLC is seeking an Executive Assistant to support the SVP, Executive Director and VP, MPTV team in New York. The role includes calendar management, meeting coordination, and handling confidential information.

You will prepare memos, reports, and presentations, manage travel and expenses, and help orchestrate department operations. Strong communication, organization, and MS Office proficiency are required; some after-hours and local travel may be needed.

Qualifications

• Associate Degree required; extensive experience can substitute.
• 2–5 years of administrative support to executive management.
• Strong written and oral communication skills; must be detail oriented and highly organized.
• Proficiency with Outlook, Excel, PowerPoint and Word; CRM tools/databases knowledge.
• Ability to manage complex scheduling and travel arrangements; works well independently and with teams.

Responsibilities

• Prepare drafts of memoranda, correspondence, reports, and worksheets using Microsoft Office.
• Coordinate agendas and materials for SVP/ED presentations and meetings.
• Review reports for thoroughness and accuracy.
• Maintain calendar, schedule meetings, reserve rooms, and track follow-ups.
• Assist in office operations, IT liaison, equipment maintenance, and supplies.
• Prepare expense reports and travel documents; arrange travel with approvals.
• Organize and maintain filing systems; manage to-do lists for ED/VP.
• Screen calls and messages; update departmental contacts and databases.

Skills

Communication skills

Detail orientation

Organization

Scheduling & travel

Microsoft Office

CRM tools

Education

Associate Degree

Tools

Outlook

Excel

PowerPoint

Word

CRM tools

Databases

Job description

Empire State Development, LLC is seeking an Executive Assistant to support the SVP, Executive Director and VP, MPTV team in New York. The role includes calendar management, meeting coordination, and handling confidential information.

You will prepare memos, reports, and presentations, manage travel and expenses, and help orchestrate department operations. Strong communication, organization, and MS Office proficiency are required; some after-hours and local travel may be needed.