Administrative Assistant - Project Coordination & Support

Empire State Development, LLC; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

Empire State Development, LLC is seeking an Administrative Assistant to support the WNY Project Management staff and the regional office. The role requires in-office presence, with hybrid schedules possible based on duties and policy.

The assistant will manage daily administrative tasks, greet visitors, draft basic documentation, and maintain project folders and expense reports, while supporting reception duties as needed.

Qualifications

• High School diploma or equivalent; associate degree preferred.
• 1–3 years of office experience.
• Proficiency in MS Office (Excel, PowerPoint).
• Excellent written and verbal communication; strong follow-up, organizational skills and multi-tasking.

Responsibilities

• Maintain filing system and set up meetings; answer telephone and respond to general needs of the corporation.
• Arrange meetings and travel; organize and submit expense reports.
• Answer phones professionally and direct inquiries to the appropriate department.
• Create and maintain project tracking Excel spreadsheets.
• Process invoices for accuracy and signatures; assist other staff as required.

Skills

MS Office

Excel

PowerPoint

Communication skills

Follow-up skills

Organizational skills

Multi-tasking

Education

High School diploma or equivalent

Associated degree

Job description

Empire State Development, LLC is seeking an Administrative Assistant to support the WNY Project Management staff and the regional office. The role requires in-office presence, with hybrid schedules possible based on duties and policy.

The assistant will manage daily administrative tasks, greet visitors, draft basic documentation, and maintain project folders and expense reports, while supporting reception duties as needed.