Executive Assistant to SVP, Regional Economic Development

Empire State; City of Rochester (NY); Vor Ort; USD 55.000 - 60.000; Vollzeit

Zusammenfassung

Empire State is seeking an Executive Assistant to support the Senior Vice President of Regional Economic Development in Rochester, NY. The role requires in-office presence with possible hybrid elements based on duties and policy.

Your responsibilities include managing calendars, coordinating travel, handling communications, and preparing documents for regional projects and events. A strong administrative background and MS Office proficiency are essential.

Qualifikationen

• High School Diploma required; Associate or Bachelor’s degree preferred with 3–5 years administrative experience.
• Three years of administrative experience supporting executive management.
• Strong written and oral communication; exceptional telephone etiquette; proficiency with MS Office.

Aufgaben

• Provide a wide range of administrative and secretarial duties to support day-to-day operations.
• Answer phones, take messages, direct calls and emails; prioritize time-sensitive items.
• Create, organize and maintain records and correspondence.
• Manage scheduling: meetings, conferences, room bookings, travel, and related arrangements.
• Prepare, proofread and coordinate production and distribution of reports and presentations.
• Coordinate with other departments and ensure timely handling of paperwork and forms.
• Support regional office staff and assist with reporting of projects and activities.

Kenntnisse

Written and verbal communication

Telephone etiquette

Word processing

Spreadsheet development

Database management

Presentation materials

Ausbildung

High School Diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Jobbeschreibung

Empire State is seeking an Executive Assistant to support the Senior Vice President of Regional Economic Development in Rochester, NY. The role requires in-office presence with possible hybrid elements based on duties and policy.

Your responsibilities include managing calendars, coordinating travel, handling communications, and preparing documents for regional projects and events. A strong administrative background and MS Office proficiency are essential.