Strategic Executive Assistant to Regional Director

Empire State Development; City of Troy (NY); Sur place; USD 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Comprehensive Benefits Package

Résumé du poste

Empire State Development seeks an organized Administrative Assistant to support the Regional Director and department staff in Troy, NY. You will help ensure efficient operations, manage calendars, arrange travel, prepare reports, and assist with meetings and events.

Ideal candidates will have an associates degree (or equivalent experience), at least five years supporting executives, and strong MS Office and CRM skills.

Qualifications

• Associates degree required; equivalent experience accepted.
• Five years of administrative support experience, especially support to executives.
• Strong written and verbal communication; detail-oriented and highly organized.
• Proficient with Outlook, Excel, PowerPoint, Word; familiar with CRM tools and databases.
• Able to manage multiple priorities and work both independently and in a team.

Responsabilités

• Screen and manage telephone calls professionally and route inquiries as needed.
• Coordinate scheduling, meetings, travel, and meeting logistics.
• Maintain calendars for Regional Director and staff; manage reminders and materials.
• Prepare draft memos, reports, and presentations using MS Office tools.
• Coordinate marketing/outreach events and represent the agency at events.
• Process payment approvals, expense reports, invoices, and purchasing requests.
• Organize and maintain filing systems and records.
• Complete special projects as required.

Connaissances

Communication

Organizational skills

Attention to detail

Multitasking

Teamwork

Formation

Associates degree

Outils

Outlook

Excel

PowerPoint

Word

CRM tools

Databases

Description du poste

Empire State Development seeks an organized Administrative Assistant to support the Regional Director and department staff in Troy, NY. You will help ensure efficient operations, manage calendars, arrange travel, prepare reports, and assist with meetings and events.

Ideal candidates will have an associates degree (or equivalent experience), at least five years supporting executives, and strong MS Office and CRM skills.