Executive Assistant to VP, Regional Economic Development

Empire State Development, LLC; City of Rochester (NY); Híbrido; USD 45 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Comprehensive Benefits Package

Resumo da oferta

Empire State Development, LLC is seeking an experienced administrative professional to provide comprehensive office support for the Finger Lakes regional team. The role requires in-office presence with potential hybrid options based on duties and policy, handling calls, scheduling, travel, and document preparation.

The ideal candidate will have 3–5 years of executive-support experience, strong communication, discretion, and proficiency in Microsoft Outlook, Excel, PowerPoint and Word.

Qualificações

• Education: High School Diploma required; Associate or bachelor’s degree preferred.
• Three years of administrative experience supporting executive management.

Responsabilidades

• Provide a wide range of administrative and secretarial duties to support day-to-day operations.
• Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and handle time-sensitive requests.
• Create, organize and maintain records, correspondence and other related materials.
• Handle all scheduling matters: meetings, conference calls, room reservations, parking, security clearance and reminders.
• Prepare, proofread and coordinate production and distribution of reports, agendas and presentations.
• Coordinate travel arrangements and detailed itineraries; ensure travel documents are in order.
• Coordinate with departments to ensure proper submittal of paperwork and expense reports.
• Support regional office staff with office administration duties and timely reporting of projects.
• Provide staff support for events and other meetings as needed.
• Perform special projects as required.

Conhecimentos

Administrative support

Communication

Discretion

Independent work

Telephone etiquette

Time management

Formação académica

High School Diploma

Associate or Bachelor's degree preferred

Ferramentas

Microsoft Outlook

Excel

PowerPoint

Word

Descrição da oferta de emprego

Empire State Development, LLC is seeking an experienced administrative professional to provide comprehensive office support for the Finger Lakes regional team. The role requires in-office presence with potential hybrid options based on duties and policy, handling calls, scheduling, travel, and document preparation.

The ideal candidate will have 3–5 years of executive-support experience, strong communication, discretion, and proficiency in Microsoft Outlook, Excel, PowerPoint and Word.