Senior Executive Assistant - Onsite Seattle | 4-Week Temp

ESP Enterprises, Inc.; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

ESP Enterprises, Inc. is seeking an experienced Senior Executive Assistant for a temporary, four-week assignment supporting its executive leadership office in the Seattle area. The role is full-time, Monday through Friday, onsite, with ASAP start.

The ideal candidate will manage complex calendars, coordinate travel, draft communications, and support cross-functional executive projects. Concur experience is strongly preferred and confidentiality is essential.

Qualifications

• 6+ years of executive administrative experience.

Responsibilities

• Manage daily schedules and coordinate complex executive calendars, balancing priorities and strategic/operational demands.
• Serve as a professional point of contact for inquiries directed to senior executives, screening, prioritizing, and routing communications appropriately.
• Prepare agendas, briefing materials, and other documentation for executive meetings.
• Lead or support special projects that advance executive and organizational priorities.
• Track and follow up on executive priorities, commitments, and action items from meetings and engagements.
• Support daily planning with administrative management and executive leadership.
• Schedule and coordinate internal and external meetings, including agendas, logistics, transportation, and related arrangements.
• Draft professional correspondence, presentations, and other materials for executives.
• Coordinate executive travel, including itineraries, lodging, transportation, and travel logistics.
• Prepare and reconcile travel expenses using Concur in accordance with policies.
• Provide project and program support for cross-functional initiatives led by executive leadership.
• Take, prepare, and distribute meeting minutes for key executive meetings as requested.
• Serve as backup support for senior executive leadership during absences.
• Assist with executive office operations, including supply purchasing, invoice processing, hardware and telecommunications coordination, and other needs.
• Perform other duties as assigned.

Skills

Calendar management

Executive support

Communications

Travel coordination

Confidentiality

Concur experience

Tools

Concur

Job description

ESP Enterprises, Inc. is seeking an experienced Senior Executive Assistant for a temporary, four-week assignment supporting its executive leadership office in the Seattle area. The role is full-time, Monday through Friday, onsite, with ASAP start.

The ideal candidate will manage complex calendars, coordinate travel, draft communications, and support cross-functional executive projects. Concur experience is strongly preferred and confidentiality is essential.