Senior Executive Assistant

ESP Enterprises, Inc.; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

ESP Enterprises, Inc. is seeking an experienced Senior Executive Assistant for a temporary, four-week assignment supporting its executive leadership office in the Seattle area. The role is full-time, Monday through Friday, onsite, with ASAP start.

The ideal candidate will manage complex calendars, coordinate travel, draft communications, and support cross-functional executive projects. Concur experience is strongly preferred and confidentiality is essential.

Qualifications

• 6+ years of executive administrative experience.

Responsibilities

• Manage daily schedules and coordinate complex executive calendars, balancing priorities and strategic/operational demands.
• Serve as a professional point of contact for inquiries directed to senior executives, screening, prioritizing, and routing communications appropriately.
• Prepare agendas, briefing materials, and other documentation for executive meetings.
• Lead or support special projects that advance executive and organizational priorities.
• Track and follow up on executive priorities, commitments, and action items from meetings and engagements.
• Support daily planning with administrative management and executive leadership.
• Schedule and coordinate internal and external meetings, including agendas, logistics, transportation, and related arrangements.
• Draft professional correspondence, presentations, and other materials for executives.
• Coordinate executive travel, including itineraries, lodging, transportation, and travel logistics.
• Prepare and reconcile travel expenses using Concur in accordance with policies.
• Provide project and program support for cross-functional initiatives led by executive leadership.
• Take, prepare, and distribute meeting minutes for key executive meetings as requested.
• Serve as backup support for senior executive leadership during absences.
• Assist with executive office operations, including supply purchasing, invoice processing, hardware and telecommunications coordination, and other needs.
• Perform other duties as assigned.

Skills

Calendar management

Executive support

Communications

Travel coordination

Confidentiality

Concur experience

Tools

Concur

Job description

A large public-sector organization is seeking an experienced Senior Executive Assistant for a temporary assignment supporting its executive leadership office.

This is an approximately 4-week assignment with the possibility of extension, with a desired start date of ASAP. The position is full-time, Monday through Friday, and onsite in the Seattle, Washington area.

Key Responsibilities

• Manage daily schedules and coordinate complex executive calendars, balancing competing priorities and strategic and operational demands.
• Serve as a professional point of contact for inquiries directed to senior executives, screening, prioritizing, and routing communications appropriately.
• Prepare agendas, briefing materials, and other documentation for executive meetings.
• Lead or support special projects that advance executive and organizational priorities.
• Track and follow up on executive priorities, commitments, and action items resulting from meetings and other engagements.
• Support daily planning in collaboration with administrative management and executive leadership.
• Schedule and coordinate internal and external meetings, including agendas, logistics, technology, transportation, and related arrangements.
• Draft professional correspondence, presentations, and other materials on behalf of supported executives.
• Coordinate executive travel, including itineraries, lodging, transportation, and travel logistics.
• Prepare and reconcile travel expenses using Concur in accordance with organizational policies.
• Provide project and program support for cross-functional initiatives led by executive leadership.
• Take, prepare, and distribute meeting minutes for key executive meetings as requested.
• Serve as backup support for senior executive leadership, ensuring continuity in calendar management, logistics, and correspondence during absences.
• Assist with executive office operations, including supply purchasing, invoice processing, hardware and telecommunications coordination, and other administrative needs.
• Perform other duties as assigned.

Required Qualifications

• 6+ years of executive administrative experience.
• Demonstrated experience supporting senior executives or executive leadership teams.
• Strong experience managing complex calendars, competing priorities, and confidential communications.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast-paced executive environment with changing priorities.
• Experience coordinating executive meetings, travel, and logistics.
• Experience creating correspondence, presentations, agendas, and meeting materials.
• Experience with expense reporting and reconciliation; Concur experience is strongly preferred.

Experience Level

Senior-Level

Certifications or Licenses

None required.

• Employment Type: Temporary assignment
• Duration: Approximately 4 weeks, with potential for extension
• Start Date: ASAP
• Schedule: Full-time, Monday through Friday
• Work Arrangement: Onsite
• Location: Seattle, Washington area

Ideal Candidate

The ideal candidate is a polished and highly organized executive administrative professional who is comfortable supporting senior-level leadership in a high-visibility environment. They should be able to quickly step into an executive office, manage complex priorities with limited supervision, handle sensitive information professionally, and maintain continuity across calendars, meetings, travel, correspondence, and executive projects.