Senior Executive Assistant - On-Site Government Ops

Powerhouse Institute Inc.; Silver Spring (MD); On-site; USD 69,000 - 80,000; Full time

Job summary

Powerhouse Institute Inc. in Silver Spring, MD is seeking a full-time on-site Administrative Assistant to support program operations Monday–Friday, 7:30 am–4:30 pm. The role requires U.S.

citizenship and the ability to obtain a public trust, with a focus on organizational efficiency and client support. You will manage files, travel arrangements, meetings, and event logistics, while maintaining records, coordinating schedules, and producing monthly reports.

Qualifications

• 5+ years of experience in administrative support, executive-level assistance, or office management.
• Solid experience with MS Office Suite (Teams, Outlook, Word, PowerPoint, Excel).
• Must be a U.S. Citizen and able to complete/pass/hold a public trust investigation.
• On-site position; local to Silver Spring, MD area.

Responsibilities

• Administrative support which includes general administrative duties (e.g., organizing files, managing databases, routing paperwork, and processing office supply orders), arrange domestic and international travel, and business management duties to support the program.
• Maintain and update organizational charts, directories, event seating assignments, and email distribution lists.
• Maintain compliance with records management policies, manage accounts, and provide client support (e.g. telephone coverage, mail distribution, etc.).
• Develop /submit monthly status reports, conduct market research, and complete taskers and required documentation.
• Plan and coordinate events (e.g. seminars, workshops, conferences, visitor access, etc.).
• Coordinate meeting schedules, facilities, materials, and leadership calendars; provide logistical and administrative meeting support.
• Prepare and ensure quality of correspondence in compliance with program regulations.
• Interface effectively across the industry community, sponsor representatives, stakeholders, and other organizations.
• Conduct meetings with uniformed and civilian government leaders, industry experts, administrative and support staff, and key stakeholders.
• Keep current in sponsor, and government policies, rules, regulations, and practices with respect to project administration and execution.

Skills

Administrative support

Communication

Analytical skills

Self-prioritization

Education

AA/AS degree

Tools

MS Office Suite

Job description

Powerhouse Institute Inc. in Silver Spring, MD is seeking a full-time on-site Administrative Assistant to support program operations Monday–Friday, 7:30 am–4:30 pm. The role requires U.S.

citizenship and the ability to obtain a public trust, with a focus on organizational efficiency and client support. You will manage files, travel arrangements, meetings, and event logistics, while maintaining records, coordinating schedules, and producing monthly reports.