Senior Executive Assistant & Office Operations Lead

Harris County Toll Road Authority; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Harris County Toll Road Authority in Houston is seeking an experienced Executive Assistant to support the Executive or Deputy Director by coordinating administrative tasks across functions. This role requires handling confidential information with tact and initiative, maintaining calendars, scheduling meetings, and arranging travel.

You will prepare and edit memos, letters and reports, manage purchase orders and HR-related items, and help organize division files and processes to ensure timely

Qualifications

• Two years of education beyond high school from an accredited institution.
• Minimum five years as an Executive Assistant or Administrative Assistant.
• Experience providing high-level administrative support to an executive.
• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and Teams.

Responsibilities

• Prepares and edits correspondence including memos, emails, letters, agreements, reports, budgets and purchase orders.
• Maintains the calendar, schedules appointments and meetings, and coordinates travel arrangements.
• Responds to routine information requests and directs inquiries to the appropriate department.
• Provides analytical administrative support including research to handle complex tasks.
• Organizes division folders and documents processes, and supports onboarding for new hires.

Skills

Advanced communication

Confidentiality

Time management

Calendar management

Travel coordination

Document preparation

Research skills

Professional etiquette

Education

Two years post-secondary education

Tools

Microsoft Office

MS Outlook

MS Teams

MS Word

MS Excel

Job description

Harris County Toll Road Authority in Houston is seeking an experienced Executive Assistant to support the Executive or Deputy Director by coordinating administrative tasks across functions. This role requires handling confidential information with tact and initiative, maintaining calendars, scheduling meetings, and arranging travel.

You will prepare and edit memos, letters and reports, manage purchase orders and HR-related items, and help organize division files and processes to ensure timely