Executive Assistant to Leadership & Office Operations

HOYER Group; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

HOYER Group in Houston, TX is seeking an Administrative Assistant (m/f/d) to provide high-level support to our senior leadership. You will coordinate calendars, plan travel, and help ensure smooth day-to-day operations across the office while maintaining discretion with confidential information.

You will manage relationships with vendors, support onboarding and budgets, and assist the Sales team with customer communications and events.

Qualifications

• Several years in an Executive Assistant or Office Management role.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication in a professional setting.
• Proficiency in Microsoft Office, especially PowerPoint, and scheduling tools.
• High discretion and professionalism handling confidential information.
• Attention to detail and comfort interacting with executives, vendors, and partners.
• Experience with expense management and budgeting is a plus.

Responsibilities

• Provide comprehensive administrative support to the President and senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Coordinate day-to-day office operations and manage relationships with facility providers, vendors, and external partners.
• Support onboarding and oversee office budgets, expenses, and supplies.
• Act as local coordinator for SHEQ matters, supporting compliance, audits, documentation, and reporting.
• Assist Sales with customer communications, account information, and coordination of events and visits.
• Prepare presentations, reports, and correspondence while handling confidential information and special projects.

Skills

Executive support experience

Office management

Strong organizational skills

Excellent communication

Discretion & professionalism

Budgeting & expense tracking

Stakeholder management

Tools

Microsoft Office (PowerPoint)

Scheduling tools

Job description

HOYER Group in Houston, TX is seeking an Administrative Assistant (m/f/d) to provide high-level support to our senior leadership. You will coordinate calendars, plan travel, and help ensure smooth day-to-day operations across the office while maintaining discretion with confidential information.

You will manage relationships with vendors, support onboarding and budgets, and assist the Sales team with customer communications and events.