Senior Administrative Assistant

Port Houston; Houston (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Port Houston is seeking an experienced administrative professional to provide high-level support across departments. The role involves calendars, travel arrangements, and confidential information handling, with strong communication and organizational skills essential for effective internal/external coordination.

You will create reports, manage documents, assist with budgets and procurement, and help ensure smooth operations in a dynamic port coordination center environment.

Qualifications

• Associate’s degree in Business Administration, Communications, or related major preferred.
• 3+ years of related experience in administrative support.

Responsibilities

• Provide administrative support to a department, team, or individual with independent judgment.
• Coordinate staff issues, events, logistics, and other complex admin work.
• Handle confidential information and maintain records per policy and retention rules.
• Schedule meetings, manage calendars, and coordinate travel for directors and staff.
• Prepare correspondence, proofread materials, and maintain filing systems.
• Create charts, reports, and tracking spreadsheets; assist with budgets and procurement.
• Support multiple departments as needed and assist with proposals/RCAs.

Skills

Interpersonal skills

Customer service focus

Attention to detail

Planning & organizing

Decision making

Written and verbal communication

Ability to work autonomously

Teamwork

Managing priorities/deadlines

Education

Associate’s degree in Business Administration or Communications

Tools

Microsoft Office

SharePoint

Kronos

JD Edwards

Cognos

Boarddocs

BuySpeed

Job description

Port Houston is seeking an experienced administrative professional to provide high-level support across departments. The role involves calendars, travel arrangements, and confidential information handling, with strong communication and organizational skills essential for effective internal/external coordination.

You will create reports, manage documents, assist with budgets and procurement, and help ensure smooth operations in a dynamic port coordination center environment.