Senior Executive Assistant & Office Operations Lead

Gulf Copper; Galveston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health & Dental Plan

Disability Insurance

Life Insurance

Holiday & Vacation Pay

Employee Assistance Program

Job summary

Gulf Copper LLC, based in Galveston, TX, seeks an Executive Assistant to provide high-level administrative support to the executive team, manage complex reports, and coordinate communications, travel, and calendars. The role requires strong organizational skills and expertise with Microsoft 365 and SharePoint.

With 5+ years of executive support preferred, you will also help maintain internal portals, prepare expenses, and assist with company events and leadership meetings.

Qualifications

• Five (5) years or more experience in executive administrative support preferred.
• Experience and strong knowledge of M365 (Outlook, SharePoint, OneDrive, Teams, MS Office, including Word, Excel, PowerPoint).
• Associate degree preferred for business administration or related field.

Responsibilities

• Provide high-level administrative support, including research, complex reports, staff communication, and information requests.
• Prepare and manage executive travel arrangements and meeting schedules.
• Compose and distribute meeting notes/minutes and routine correspondence.
• Coordinate portals and data population for internal/external stakeholders.
• Assist with planning and execution of company events and leadership meetings.
• Support internal communications and employee engagement activities.

Skills

Executive support

Communication

Organization

Education

Associate degree in business administration

Tools

M365

Job description

Gulf Copper LLC, based in Galveston, TX, seeks an Executive Assistant to provide high-level administrative support to the executive team, manage complex reports, and coordinate communications, travel, and calendars. The role requires strong organizational skills and expertise with Microsoft 365 and SharePoint.

With 5+ years of executive support preferred, you will also help maintain internal portals, prepare expenses, and assist with company events and leadership meetings.