Executive Assistant to CEO & Leadership (Onsite)

Ultimate Staffing; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Ultimate Staffing in Houston, TX is seeking a polished Executive Assistant to provide high-level support to the CEO and executive leadership during a critical transition. The role is onsite in the Galleria area, with an annual salary range of $90,000 to $120,000.

The ideal candidate brings 10+ years of C-suite support, impeccable organization, and the ability to anticipate needs in a fast-paced environment.

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives or C-suite leaders.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize and adapt in a fast-moving environment.
• Professional presence and communication skills.
• Proven experience coordinating executive travel and logistics.
• Advanced proficiency with Microsoft Outlook, Word, and PowerPoint.

Responsibilities

• Provide high-level administrative support to the CEO and Executive Leadership Team.
• Coordinate complex domestic and occasional international travel arrangements.
• Manage calendars, meetings, and executive schedules.
• Arrange meeting spaces, executive events, and business dinners.
• Assist with the preparation and finalization of presentations and executive materials.
• Support board-related activities and executive communications.
• Handle confidential information with discretion and professionalism.
• Serve as a key resource in ensuring executive priorities are executed efficiently.

Skills

Executive support

Travel planning

Calendar management

Communication

Attention to detail

Prioritization

Interpersonal skills

MS Office

Tools

Outlook

Word

PowerPoint

Job description

Ultimate Staffing in Houston, TX is seeking a polished Executive Assistant to provide high-level support to the CEO and executive leadership during a critical transition. The role is onsite in the Galleria area, with an annual salary range of $90,000 to $120,000.

The ideal candidate brings 10+ years of C-suite support, impeccable organization, and the ability to anticipate needs in a fast-paced environment.