Senior Executive Assistant & Office Manager — DoD/Navy

Rivet; Washington (District of Columbia); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Vacation plan

Retirement program

Job summary

Rivet Operations Company is seeking an Executive Assistant to oversee and manage all Rivet personnel supporting Strategic Systems Programs (SSP). The role is located at SSP Headquarters in Washington, DC, with work at NOTU in Cape Canaveral, FL.

It is a 40-hour, on-site position combining program leadership with an Office Manager seat at SSP Headquarters. You will supervise staff, ensure continuous coverage, handle security and documentation, and coordinate travel and reporting.

Qualifications

• U.S. citizenship and ability to maintain a Secret clearance.
• Associates degree or equivalent; Bachelor’s degree preferred.
• 5+ years of administrative experience, including executive support.
• Experience managing staff on a DoD or Navy service contract.
• Familiarity with DTS, SMARTS, SEAS, DISS, and Navy documentation standards is preferred.

Responsibilities

• Supervise Office Managers and Administrative staff; assign work and handle escalations.
• Ensure coverage across all SSP branches and coordinate telework approvals.
• Deliver monthly man-hour and training reports.
• Maintain security procedures, CACs, and DD Form 254 compliance.
• Arrange travel per SSP policies and process travel requests.
• Prepare correspondence and official documents per Navy guidelines.
• Create and maintain branch records and office files.
• Manage calendars, meetings, and video conferences.

Skills

Communication

Independent worker

Professional judgment

Time management

Education

Associates degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Rivet Operations Company is seeking an Executive Assistant to oversee and manage all Rivet personnel supporting Strategic Systems Programs (SSP). The role is located at SSP Headquarters in Washington, DC, with work at NOTU in Cape Canaveral, FL.

It is a 40-hour, on-site position combining program leadership with an Office Manager seat at SSP Headquarters. You will supervise staff, ensure continuous coverage, handle security and documentation, and coordinate travel and reporting.