Administrative Coordinator – Navy SSP Support (On-Site)

KMRG, LLC; Florida; On-site; USD 43,000 - 50,000; Full time

Job summary

KMRG, LLC in Cape Canaveral, FL is hiring an Administrative Coordinator to support the U.S. Navy SSP at NOTU. You will manage calendars, travel, records, and day-to-day administrative workflows on-site, with some telework flexibility as schedules vary.

Role requires 4+ years of admin experience, proficiency with MS Office, and the ability to work independently under deadlines. Security clearance is required for this federal position.

Qualifications

• Associate's degree or equivalent.
• At least 4 years of administrative experience including support to an office or executive personnel.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to coordinate appointments, maintain office calendars, and manage email correspondence.
• Skill in formatting, processing, and maintaining official documents and records.
• Professional judgment, initiative, and independent decision-making.
• Ability to work independently and collaboratively while meeting strict deadlines.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures.
• Schedule meetings, reserve conference facilities, and coordinate video teleconferences.
• Attend meetings, prepare minutes, circulate information, and follow up on action items.
• Prepare form letters, memoranda, technical correspondence, and reports under Navy standards.
• Gather information and prepare responses to external inquiries and presentation materials.
• Maintain paper and electronic office files, branch records, and archival documentation.
• Track assigned tasks, projects, deadlines, and deliverables to support branch operations.
• Process incoming mail and distribute official correspondence under SSP guidelines.
• Coordinate with SSP personnel across branches to support consistent administrative processes.
• Identify administrative problems and develop practical solutions to keep workflows moving.
• Manage supply orders, monitor printer stations, and update office telephone rosters.
• Process security information under SSP procedures; support DISS visit requests when assigned.
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.

Skills

Administrative experience

Office coordination

Independent decision-making

Team collaboration

Education

Associate's degree or equivalent

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

KMRG, LLC in Cape Canaveral, FL is hiring an Administrative Coordinator to support the U.S. Navy SSP at NOTU. You will manage calendars, travel, records, and day-to-day administrative workflows on-site, with some telework flexibility as schedules vary.

Role requires 4+ years of admin experience, proficiency with MS Office, and the ability to work independently under deadlines. Security clearance is required for this federal position.