On-Site Administrative Coordinator for Navy SSP

Kmrg,-LLC; Florida; On-site; USD 65,000 - 76,000; Full time

Job summary

KMRG, LLC is seeking an Administrative Coordinator to support the U.S. Navy SSP program at NOTU in Cape Canaveral, FL. This on-site, full-time role coordinates branch schedules, processes Navy correspondence and travel requests, and maintains official records.

The ideal candidate has an Associate's degree (Bachelor's preferred) and at least four years of administrative experience, with proficiency in Outlook, Word, PowerPoint and Excel to manage documents and calendars.

Qualifications

• Associate's degree or equivalent required.
• 4+ years administrative experience including support to an office, SES, or executive personnel.
• Proficiency with MS Outlook, Word, PowerPoint and Excel.
• Ability to format, process, and maintain official documents and records.
• Ability to coordinate appointments, calendars, and email correspondence.
• Ability to prepare memoranda, reports, and business correspondence.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) per Navy/SSP procedures.
• Schedule meetings, reserve facilities, and coordinate video conferences.
• Attend meetings, prepare minutes, circulate information, and follow up on actions.
• Prepare letters, memoranda, and reports to Navy standards.
• Respond to external inquiries and prepare presentation materials.
• Maintain paper and electronic files and branch records.
• Track tasks, deadlines, and deliverables to support operations.
• Process incoming mail and distribute official correspondence under SSP guidelines.
• Coordinate with SSP personnel to standardize administrative processes.
• Identify problems and develop practical workflow solutions.
• Manage supply orders, printer stations, and update office phone rosters.
• Process security information; support DISS visit requests.
• Complete training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Coordinate appointments

Office calendars

Email management

Education

Associate's degree or equivalent

Bachelor's degree

Job description

KMRG, LLC is seeking an Administrative Coordinator to support the U.S. Navy SSP program at NOTU in Cape Canaveral, FL. This on-site, full-time role coordinates branch schedules, processes Navy correspondence and travel requests, and maintains official records.

The ideal candidate has an Associate's degree (Bachelor's preferred) and at least four years of administrative experience, with proficiency in Outlook, Word, PowerPoint and Excel to manage documents and calendars.