Executive Assistant to SES Leaders — On-Site in DC

KMRG, LLC; Washington (District of Columbia); On-site; USD 55,000 - 62,000; Full time

Job summary

KMRG, LLC is seeking a Senior Administrative Assistant to support senior leaders of the U.S. Navy Strategic Systems Programs (SSP) at Washington Navy Yard.

You will manage executive calendars, coordinate high‑priority activities, prepare correspondence and briefings, maintain official records, and keep essential administrative workflows on track. This on‑site role requires SES experience, strong proficiency with Office apps, travel coordination through DTS, and the ability to work independently

Qualifications

• Associate's degree or equivalent required.
• At least 6 years of administrative experience, including SES/executive support.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to manage appointments, calendars, and professional emails.
• Ability to prepare clear written correspondence, reports, and presentations.
• Professional judgment, initiative and discretion in handling priorities.
• Ability to work independently and with others under tight deadlines.

Responsibilities

• Manage SES leadership calendars, prioritize appointments, resolve conflicts, and update invitations.
• Arrange official travel through DTS under Navy procedures.
• Coordinate executive meetings, calls, and briefing materials.
• Attend meetings, prepare minutes, route documents for approval, follow up on actions.
• Prepare memoranda, correspondence, reports, and presentations to Navy standards.
• Gather information to respond to inquiries and leadership requests.
• Organize and maintain electronic and paper records and branch archives.
• Track priority projects, deadlines, and status updates for executive decisions.
• Prepare technical documentation for branch software and system designs.
• Develop administrative recommendations to advance program objectives.
• Coordinate across SSP branches for clear communications and standardized processes.
• Support day-to-day office needs, including supplies and telephone rosters.
• Handle security-related information; escort personnel as authorized.
• Complete training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.

Skills

Calendar management

Executive support

Written communication

Discretion

Education

Associate's degree or equivalent

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

KMRG, LLC is seeking a Senior Administrative Assistant to support senior leaders of the U.S. Navy Strategic Systems Programs (SSP) at Washington Navy Yard.

You will manage executive calendars, coordinate high‑priority activities, prepare correspondence and briefings, maintain official records, and keep essential administrative workflows on track. This on‑site role requires SES experience, strong proficiency with Office apps, travel coordination through DTS, and the ability to work independently