Senior Executive Assistant to Navy SSP Leadership

Kmrg,-LLC; Washington (District of Columbia); Sur place; USD 55 000 - 62 000; Plein temps

Résumé du poste

KMRG, LLC in Washington, DC, is hiring an Executive Administrative Assistant to support senior leaders of the U.S. Navy SSP at the Washington Navy Yard. The role includes managing executive calendars, coordinating high-priority activities, and preparing correspondence and briefing materials.

You will maintain official records, track priorities, and ensure administrative workflows align with Navy standards. The position is predominantly on-site with the possibility of government-approved telework

Qualifications

• Associate's degree or equivalent.
• At least 6 years of administrative experience, including support to SES or executive personnel.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to manage appointments, executive calendars, and professional email correspondence.
• Ability to prepare clear, accurate written correspondence, reports, and presentation materials.
• Professional judgment and discretion in handling administrative priorities.
• Ability to work independently and collaboratively while meeting strict deadlines.

Responsabilités

• Manage SES leadership calendars, prioritize appointments, resolve scheduling conflicts, and update invitations.
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures.
• Coordinate executive meetings, conference calls, video teleconferences, and related briefing materials.
• Attend meetings, prepare minutes, route documentation for approval, and follow up on action items.
• Prepare memoranda, formal correspondence, technical reports, and presentation materials under Navy standards.
• Gather information from multiple sources to prepare responses to external inquiries and leadership requests.
• Organize and maintain electronic and paper records, official documents, and branch archives.
• Track priority projects, deadlines, deliverables, and status updates to support executive decision-making.
• Prepare assigned technical documentation for branch-specific software and system designs.
• Develop administrative recommendations to help leadership advance program and project objectives.
• Coordinate across SSP branches to support clear communications and consistent administrative processes.
• Support day-to-day office needs, including supply requests, printer stations, and telephone rosters.
• Handle security-related information under SSP cybersecurity and security procedures; escort personnel when authorized.
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

Connaissances

Executive support

Calendar management

Formation

Associate's degree or equivalent

Bachelor's degree (preferred)

Outils

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Description du poste

KMRG, LLC in Washington, DC, is hiring an Executive Administrative Assistant to support senior leaders of the U.S. Navy SSP at the Washington Navy Yard. The role includes managing executive calendars, coordinating high-priority activities, and preparing correspondence and briefing materials.

You will maintain official records, track priorities, and ensure administrative workflows align with Navy standards. The position is predominantly on-site with the possibility of government-approved telework