Executive Assistant

Rivet; Washington (District of Columbia); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Vacation plan

Retirement program

Job summary

Rivet Operations Company is seeking an Executive Assistant to oversee and manage all Rivet personnel supporting Strategic Systems Programs (SSP). The role is located at SSP Headquarters in Washington, DC, with work at NOTU in Cape Canaveral, FL.

It is a 40-hour, on-site position combining program leadership with an Office Manager seat at SSP Headquarters. You will supervise staff, ensure continuous coverage, handle security and documentation, and coordinate travel and reporting.

Qualifications

• U.S. citizenship and ability to maintain a Secret clearance.
• Associates degree or equivalent; Bachelor’s degree preferred.
• 5+ years of administrative experience, including executive support.
• Experience managing staff on a DoD or Navy service contract.
• Familiarity with DTS, SMARTS, SEAS, DISS, and Navy documentation standards is preferred.

Responsibilities

• Supervise Office Managers and Administrative staff; assign work and handle escalations.
• Ensure coverage across all SSP branches and coordinate telework approvals.
• Deliver monthly man-hour and training reports.
• Maintain security procedures, CACs, and DD Form 254 compliance.
• Arrange travel per SSP policies and process travel requests.
• Prepare correspondence and official documents per Navy guidelines.
• Create and maintain branch records and office files.
• Manage calendars, meetings, and video conferences.

Skills

Communication

Independent worker

Professional judgment

Time management

Education

Associates degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Job Title: Executive Assistant Location: Washington, DC

Rivet Operations Company is looking for a Executive Assistant to oversee and manage all Rivet personnel supporting Strategic Systems Programs (SSP). The team works at SSP Headquarters, Washington Navy Yard, DC, and at the Naval Ordnance Testing Unit (NOTU) in Cape Canaveral, FL. This is a single, full-time, on-site position (40 hours per week). It combines program leadership with a working Office Manager seat at SSP Headquarters.

This role keeps support running without interruption. It covers every assigned branch, meets onboarding and replacement deadlines, delivers monthly contract reports, and leads quality reviews and transitions. It also handles daily Office Manager work for its assigned branch.

Key Responsibilities

• Supervise all Office Managers and Administrative Assistants at SSP Headquarters and NOTU. Assign work, set priorities, and handle escalated performance and administrative issues.
• Keep every branch covered whenever SSP is open, including during absences, reassignments, and turnover. Send telework requests to the branch or technical point of contact and the COR for approval.
• Deliver various monthly man-hour reporting and training records.
• Make sure staff follow SSP check-in and checkout procedures, meet DD Form 254 security requirements, and turn in Common Access Cards (CACs) when they leave.
• Arrange Defense Travel System (DTS) travel according to SSP travel policy and procedures.
• Prepare correspondence, memoranda, and other business documents according to the Navy Correspondence Manual.
• Create and maintain office files and branch records according to Navy Correspondence Manual.
• Maintain work unit calendars and coordinate meetings, conference rooms, and video teleconferences (VTCs).
• Process security information according to the SSP Security Manual.

Requirements

Required Qualifications

• U.S. citizenship and ability to maintain a Secret security clearance.
• Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
• Associates degree or equivalent is required; Bachelors degree is preferred.
• Experience managing staff on a DoD or Navy service contract, including reporting deliverables, CPARS, and contract transitions. Proven experience supervising administrative or clerical staff, including scheduling coverage, onboarding, and training.
• 5+ or more years of administrative experience, including past support to SES members or other executives.
• Familiarity with DTS, SMARTS, SEAS, the Defense Information System for Security (DISS), and Navy correspondence and records management standards is desired.
• Experience scheduling appointments and handling professional emails.
• Sound professional judgment and initiative, and the ability to work independently, collaboratively, and under strict deadlines.
• Skill in formatting, processing, and maintaining records for official documents.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Excellent verbal and written communication skills.

Benefits

• Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience.

Physical Requirements

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. There is a possibility that due to parking availability and location of work, walking moderate to long distance may be required. Possible lifting up to 40 lbs.

Please note: Rivet Operations Company LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Rivet Operations Company LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Posted Salary Range

USD $85,000.00 - USD $95,000.00 /Yr.